[Date Prev][Date Next] [Thread Prev][Thread Next] [Date Index] [Thread Index]

Re: DC18 Budget Approval Request

On Fri, Apr 27, 2018 at 02:56:58PM +0100, Chris Lamb wrote:
> > This estimation is for 400 people.
> So, naturally this is most important figure or "knob" that affects
> the entire budget.
> I think I would like to see explicitcalculations and assumptions
> that went into this figure, including estimates of any error bars.
> This would lead to to upper and lower bounds for the total budget.
> (Please be as honest and realistic as possible; the idea is to
> identify potential risks in advance so that we might plan for them
> just in case, rather than any comment on the perceived popularity of
> the event.)
> > 600 badges
> > 700 shirts
> > 400 bags
> I was curious about the number disparity here. If are estimating X
> attendees, why are these numbers not all the same? (modulo some
> additional orga/video t-shirts, naturally)

I am going to make badge bands reusable in other Debian events, so I
overestimate it a bit.

T-shirts are estimated in 500 normal + 100 for orga + 100 for video
team.  The overestimation of 100 t-shirts comes from the fact that some
people wants to change the shirt size on site.  Also, t-shirts can be
sold in other Debian events as souvenir as well.

Bags are also in one size, but we have to put sponsors logos on it. So
this would be sticking to the numbers of people in estimation.

If this needs adjustment I can try to adjust this.

> >           USD 5000.0      Invited Speakers
> We have paid speakers, or is this their expenses under a different
> header?

This is their expenses (travel expenses in particular) under a different

> >            USD 500.0    Insurance:Insurance
> From my UK/EU persepective, this seems incredibly low.

This is from a quote from czchen, listed here:


Causalty insurance coverage per person: 2,000,000 TWD
Causalty insurance coverage per event: 10,000,000 TWD
Property insurance coverage per event: 18,000,000 TWD
Maximum coverage for this insurance contract: 24,000,000 TWD

Deductible per event: 2,500 TWD

Insurance fee: 14,768 TWD

The increase of property loss/damage coverage is
requested from video team, especially on their cameras.

> >           USD 1500.0      [Video] Equipment Shipping
> From?

Should be from Paris according to video team member.

> > Also, NCHC (National Center of High-performance Computing) and III
> > (Institute for Information Industry) funds are not yet included. NCHC
> > promised us that they can reimburse expenses
> Can you clarify "reimburse" here — is this a sponsorship
> arrangement or part of the government funding that you outline in
> the ledger ("Income:Fundraising:Governmental Funds").

Sorry for my wordings.

The government agencies like NCHC and III cannot "sponsor" or "fund" us,
but they can "reimburse" our expenses under certain categories.  Note
that if we add NCHC and III, we have 5 agencies (SPI, OCF, NCTU, NCHC,
III) that can be choosed for payment, and we should be extremely careful
to orchestrate the payment. 

Yao Wei

Attachment: signature.asc
Description: PGP signature

Reply to: