Re: DC18 Budget Approval Request
Oops, sorry, the mail below was intended as an out-of-band email to
Chris and the DebConf committee, and ENOTENOUGHCOFFEE hit again :-(
Well, at least that's full transparency :-), so let me rephrase and ask
the questions directly:
1/ regarding the fundraising amounts listed in the budget: are they
amounts that are already committed by sponsors, or amounts that you
expect to receive ? (I *think* I understand that they are already
committed, but I'm not 100% sure)
2/ Regarding that line:
> > USD -16569.5 Assets:Receivable
(which is the "deficit", that is, incomes - expenses)
Do you have plans to cover this, such as finding additional sponsors,
or should Debian (the DPL) be prepared to fill that deficit using Debian
reserves? As I wrote in the mail below, even if Debian has to cover for
this, I don't think that's a big issue given that the bursaries (=
travel sponsorship) budget is already covered in the budget.
Thanks for the updated budget!
And regarding:
On 17/04/18 at 12:29 +0800, Yao Wei wrote:
> Sorry that I am relatively new to budget stuffs. If any of the items is
> far off the previous DebConf, please tell me and I can try to fix it.
You are doing great, don't worry.
For reference, I'm including below the DC17 generated from the public
data at
https://salsa.debian.org/debconf-team/public/data/dc17/tree/master/
DC17 budget:
---------------------------------------------------------------
16,679.41 USD assets:receivable
200,583.98 USD budget
745.21 USD advisory:annual-report
1,490.41 USD childcare
7,265.76 USD confdinner
1,304.11 USD alcohol
2,980.83 USD meals
745.21 USD transport
2,235.62 USD venue
5,961.65 USD content
745.21 USD entertainment:band
968.77 USD fees
745.21 USD permits
223.56 USD registration
1,602.19 USD incidentals
111.78 USD bank
745.21 USD frontdesk
372.60 USD phone
372.60 USD transport
1,490.41 USD insurance
372.60 USD openweekend
10,948.57 USD outreach
10,203.37 USD diversity
745.21 USD press
89,618.53 USD roomboard
9,434.31 USD debcamp
2,980.83 USD classrooms
4,963.08 USD food
1,490.41 USD hotel
80,184.22 USD debconf
15,649.34 USD classrooms
25,337.02 USD food
10,134.81 USD hotel
29,063.05 USD mcgill
745.21 USD sponsors:fulfillment
4,471.24 USD swag
1,490.41 USD bags
1,490.41 USD shipping
1,490.41 USD tshirts
44,808.26 USD travel
27,200.04 USD venue
2,149.92 USD video
202,712.69 USD expenses
907.44 USD childcare
5,142.28 USD confdinner
1,519.19 USD alcohol
745.21 USD band
2,877.89 USD venue
8.92 USD content
7.45 USD daytrip
1,316.06 USD fees
429.26 USD misc
760.86 USD permits
125.94 USD registration
1,238.01 USD incidentals
840.72 USD frontdesk
26.08 USD phone
371.21 USD transport
1,535.41 USD insurance
8,413.34 USD outreach:diversity
130,222.04 USD roomboard
4,564.86 USD bar
4,050.67 USD drinks
514.19 USD service
12,253.46 USD debcamp
4,000.00 USD classrooms
5,233.94 USD food
3,019.52 USD hotel
113,403.72 USD debconf
42,615.66 USD classrooms
52,044.57 USD food
18,743.49 USD mcgill
809.78 USD sponsors:fulfillment
6,008.14 USD swag
1,315.36 USD bags
2,363.34 USD shipping
2,199.45 USD tshirts
42,578.87 USD travel
4,524.96 USD video
-219,392.10 USD income
-18,481.12 USD attendee:registration
-958.34 USD confdinner:alcohol
-23,178.18 USD roomboard
-4,477.22 USD bar:drinks
-18,700.96 USD debconf
-6,818.64 USD classrooms
-11,882.32 USD food
-176,774.47 USD sponsors
---------------------------------------------------------------
- Lucas
On 17/04/18 at 07:57 +0200, Lucas Nussbaum wrote:
> Hi,
>
> I think that the budget now looks sane.
>
> It should still be clarified whether:
> - the fundraising amounts are those that are already committed (but I
> think they are)
> - they have plans to cover the USD 16569.5 deficit, or if Debian will
> have to cover this for sure. But even if Debian has to cover this,
> this is not a big issue (I think) given our current reserves and the
> fact that the Bursaries budget is already included.
>
> Chris, do you want me to ask those questions? (I don't mind you
> finishing the discussion at this point, it's probably simpler)
>
> Lucas
>
>
> On 17/04/18 at 12:43 +0800, Yao Wei wrote:
> > I made another mistake by using expense digits to estimate food and
> > accommodation income.
> > This fixes the digits by using the fee we charge from attendees.
> >
> > On Tue, Apr 17, 2018 at 12:29:16PM +0800, Yao Wei wrote:
> > > * Re-decrease the estimations of total attendees to 400 people
> > > * Use another spreadsheet to estimate the budgets of food and
> > > accommodation.
> > > * Fixed an issue that I double counted the food and accommodation
> > > income.
> > > * Decrease the portion of self-paid attendees from 75% to 42.5%.
> > > * Estimate that 90% people will have on-site accommodations.
> > > * Delete Coffee/Tea and assume that's merged to Bar.
> > >
> > > Please refer to another sheet in the spreadsheets for the food/accomm.
> > > estimations:
> > > https://storm.debian.net/shared/JChakMNcTAnTRqQov5WcwtUw8SvSeoOZtwJ4Jz0fvLD
> > >
> >
> > --------------------
> > USD -16569.5 Assets:Receivable
> > USD 172940.0 Budget
> > USD 5300.0 Accommodations:Sleeping mats
> > USD 70000.0 Bursaries
> > USD 60000.0 Bursaries
> > USD 10000.0 Diversity
> > USD 1500.0 Child Care
> > USD 5000.0 Conference Dinner:Food
> > USD 5500.0 Content
> > USD 5000.0 Invited Speakers
> > USD 500.0 Press
> > USD 500.0 Day Trip:Buses
> > USD 1000.0 Fundraising:Fulfillment
> > USD 500.0 Insurance:Insurance
> > USD 1000.0 Miscallenous:Incidentals
> > USD 74720.0 Roomboard
> > USD 6000.0 Bar
> > USD 13200.0 Breakfast
> > USD 26300.0 Dinner
> > USD 19500.0 Lunch
> > USD 9720.0 Pastries
> > USD 4920.0 Swags
> > USD 720.0 Badges
> > USD 1600.0 Bags
> > USD 50.0 Posters
> > USD 150.0 Stickers
> > USD 2400.0 T-shirts
> > USD 3000.0 Video
> > USD 1500.0 Equipment Rental
> > USD 1500.0 Equipment Shipping
> > USD -156370.5 Income
> > USD -15000.0 Attendee:Registration
> > USD -1000.0 Conference Dinner:Alcohol
> > USD -108740.5 Fundraising
> > USD -4000.0 Bronze
> > USD -19849.0 Gold
> > USD -17225.5 Governmental Funds
> > USD -20000.0 Platinum
> > USD -45000.0 Silver
> > USD -2666.0 Supporter
> > USD -31630.0 Roomboard
> > USD -7380.0 Accommodation
> > USD -3000.0 Bar
> > USD -21250.0 Food
> > --------------------
> > Yao Wei
>
>
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