sorry to reply again, the facilities pdf has some prices in, so should
work for now...
On Tue, Oct 21, 2014 at 11:23 AM, Bernelle Verster <bernellev@gmail.com
<mailto:bernellev@gmail.com>> wrote:
Hi
The Stadium seems to have a bit of a vibe...
Stefano, Allison, Can you help with setting up two scenarios with
enough detail for this guy?
So option 1 uses the long room, option 2 doesn't.
I'm loading the facilities pdf on git.
regards
B
---------- Forwarded message ----------
From: *Shane Thomas* <Shane.Thomas@capetown.gov.za
<mailto:Shane.Thomas@capetown.gov.za>>
Date: Sun, Oct 19, 2014 at 9:37 AM
Subject: RE: Conference - CTS 000 9536: Quote requirements
To: Bernelle Verster <bernellev@gmail.com <mailto:bernellev@gmail.com>>
Hi Bernelle,
Please see comments below
Kind Regards
CT_Stadium_Email_Signatures36
<http://www.capetown.gov.za/en/CapeTownStadium2/Pages/default.aspx>
*From:*Bernelle Verster [mailto:bernellev@gmail.com
<mailto:bernellev@gmail.com>]
*Sent:* 13 October 2014 02:40 PM
*To:* Shane Thomas
*Subject:* Conference - CTS 000 9536: Quote requirements
Hi Shane
Thanks very much for your kind attention last Tuesday.
Could you please give quote estimates on the following (2013/2014
prices are fine for now, we will re-quote etc closer to the time):
Please provide itemised quotes rather than a lump sum so we can
consider different scenarios, if that makes sense? I am willing to
apply online again, and make a new reference if required once we
know what we want, if that's OK with you?
Venue requirements:
1. Available for 10-14 days; The dates will be off-season (please
indicate when these are for you), and for 10 days, let's say 12
to 22 August 2016 (this includes set up and breakdown), pending
mutual suitability closer to the time;
2. The (non-exclusive) use of the whole venue, or a CLEAR
indication where is off-limits;
3. Please quote on the level 2, 300 seater,
4. as well as the large long room (not the one with the view)
5. Please quote on the large long room with a view for one day/per
day - we won't use it the whole time (if it's
expensive/popular), and if we use it then we won't need some of
the rooms listed in #7,8,9.
6. Foyer A
7. Two rooms capable of seating 150 - 200pax, and 100-150pax,
respectively;
8. 4-6 smaller rooms for groups of 8-20 people (please indicate
how many you have available and the price of each);
9. Workspaces with tables, chairs, plugpoints to accommodate a
total of 100-150 people with laptops (probably 30 - 50 per room,
please indicate what you have available);
10. One small room for admin/storage
11. The facilities to cater for 300pax; 2-3 meals a day plus
tea/coffee available on demand.
I think you need to revisit the stadium now that you have these
venue requirements and begin to identity the ideal locations for
each of your 11 requirements.
While I believed we can accommodate most of these requirements, I
will work off your planned usage rather than my planned
usage/allocation.
I will assist you during a walk about so that you can submit your
plan to me on which I will provide costing.
*Options A*(All venues that work for YOU in relation to each other)
·Plenary venue
·Break-away area
·Catering area
·Meeting Rooms
·Storerooms
·Offices
*Option B*(All venues that work for YOU in relation to each other)
·Plenary venue
·Break-away area
·Catering area
·Meeting Rooms
·Storerooms
·Offices
When we last met, your requirements explain where very basic,
however this email speaks to loads more detail that I can cost
without your plans.
Other requirements:
1. Would it be possible to send us a floor plan of your venue?
There is a high-level one on the website, would it be possible
to get a more detailed one? please see attached
2. We would probably not require after hours access, but could you
indicate if this is available, and at what extra (e.g. security)
charge? I need a programme to determine to.
3. The developers are also keen to have drinks with them while they
work. This may only apply for the hotel/after hours, but please
indicate what your stance on this is:
- What is your alcohol policy in terms of consuming alcohol
on the premises?
- in terms of bringing in our own drinks?
- Are there additional costs e.g. security, breakage deposit
or insurance fees involved? (Also in context with the late nights)
I can’t answer this as it is too far in advance.
At present you are able to provide your own and will require your
own liquor licenes
in time to come, the stadium may well take this service on
internally making it exclusive.
4. If possible, an idea around prices for daily catering for 300
people (per person, all meals, or indicate what the options are
please);
I can’t answer this as it is too far in advance.
At present you are able to provide your own catering
in time to come, the stadium may well take this service on
internally making it exclusive
Then, do you have specific arrangements regarding the following?
1. Fast, reliable internet connection - please indicate what you
have, specifically if fibre is available, and what the
procedure/contact details are to arrange this; We will provide
our own WiFi, but we require upstream connectivity. I am
awaiting comment from our technical team
2. Wheelchair accessibility and child-friendly facilities;
compliant within reason
Please don't hesitate to ask for clarification or more info.
best regards
Bernelle Verster
DebConf16 bid team. More on debconf here: http://debconf.org
bernellev@gmail.com <mailto:bernellev@gmail.com>
083 5454 993
On Mon, Oct 6, 2014 at 11:05 AM, Shane Thomas
<Shane.Thomas@capetown.gov.za <mailto:Shane.Thomas@capetown.gov.za>>
wrote:
Good Day Bernelle ,
I am writing to you to confirm having received your application
for host an event at the Cape Town Stadium (Conference - CTS 000
9536)
In order for me to proceed with your application, I will require
so detail regarding your event concept.
To facilitate this process, I would like to invite you or/and a
member of your team to come a view the prospective spaces and to
unpack your event logistics.
Please note that your event falls into the City of Cape Town’s
new financial year, so while we will strive to give you cost
estimates based on 2013/2014 rates, we are unsure as to how
different the 2014/2015 rates may be.
Having said this, we will do our level best to assist noting
that all stadium costs are based on the event concept so in
order to provide, this site visit is critical.
It is important to note that only on receipt of the required a)
*proof of payment* and the b) *return contract* will your
booking be ‘confirmed’.
Kindly refer to the attached for clarity of our internal process.
Suggested appointment /visit *Tuesday, October 07, 2014 @ 12hoo
– 12h30 *OR *Friday, October 10, 2014 @ 14h00 – 14h30*
Please be so kind as to confirm which works well so as to avoid
any double bookings.
Also note that a visit to the stadium sooner than these time is
not possible due to events currently underway.
Should you have any question, please don’t hesitate to contact
me soonest or visit our website (URL below).
Kind Regards
CT_Stadium_Email_Signatures36
<http://www.capetown.gov.za/en/CapeTownStadium2/Pages/default.aspx>
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