Hi Bernelle,
Please see comments below
Kind Regards
From: Bernelle Verster [mailto:bernellev@gmail.com]
Sent: 13 October 2014 02:40 PM
To: Shane Thomas
Subject: Conference - CTS 000 9536: Quote requirements
Hi Shane
Thanks very much for your kind attention last Tuesday.
Could you please give quote estimates on the following (2013/2014 prices are fine for now, we will re-quote etc closer to the time):
Please provide itemised quotes rather than a lump sum so we can consider different scenarios, if that makes sense? I am willing to apply online again, and make a new reference if required once we know what we want, if that's OK with you?
Venue requirements:
I think you need to revisit the stadium now that you have these venue requirements and begin to identity the ideal locations for each of your 11 requirements.
While I believed we can accommodate most of these requirements, I will work off your planned usage rather than my planned usage/allocation.
I will assist you during a walk about so that you can submit your plan to me on which I will provide costing.
Options A (All venues that work for YOU in relation to each other)
· Plenary venue
· Break-away area
· Catering area
· Meeting Rooms
· Storerooms
· Offices
Option B (All venues that work for YOU in relation to each other)
· Plenary venue
· Break-away area
· Catering area
· Meeting Rooms
· Storerooms
· Offices
When we last met, your requirements explain where very basic, however this email speaks to loads more detail that I can cost without your plans.
Other requirements:
I can’t answer this as it is too far in advance.
At present you are able to provide your own and will require your own liquor licenes
in time to come, the stadium may well take this service on internally making it exclusive.
I can’t answer this as it is too far in advance.
At present you are able to provide your own catering
in time to come, the stadium may well take this service on internally making it exclusive
Then, do you have specific arrangements regarding the following?
Please don't hesitate to ask for clarification or more info.
best regards
Bernelle Verster
DebConf16 bid team. More on debconf here: http://debconf.org
bernellev@gmail.com
083 5454 993
On Mon, Oct 6, 2014 at 11:05 AM, Shane Thomas <Shane.Thomas@capetown.gov.za> wrote:
Good Day Bernelle ,
I am writing to you to confirm having received your application for host an event at the Cape Town Stadium (Conference - CTS 000 9536)
In order for me to proceed with your application, I will require so detail regarding your event concept.
To facilitate this process, I would like to invite you or/and a member of your team to come a view the prospective spaces and to unpack your event logistics.
Please note that your event falls into the City of Cape Town’s new financial year, so while we will strive to give you cost estimates based on 2013/2014 rates, we are unsure as to how different the 2014/2015 rates may be.
Having said this, we will do our level best to assist noting that all stadium costs are based on the event concept so in order to provide, this site visit is critical.
It is important to note that only on receipt of the required a) proof of payment and the b) return contract will your booking be ‘confirmed’.
Kindly refer to the attached for clarity of our internal process.
Suggested appointment /visit Tuesday, October 07, 2014 @ 12hoo – 12h30 OR Friday, October 10, 2014 @ 14h00 – 14h30
Please be so kind as to confirm which works well so as to avoid any double bookings.
Also note that a visit to the stadium sooner than these time is not possible due to events currently underway.
Should you have any question, please don’t hesitate to contact me soonest or visit our website (URL below).
Kind Regards
Disclaimer: This e-mail (including attachments) is subject to the disclaimer published at: http://www.capetown.gov.za/en/Pages/disclaimer.aspx. Please read the disclaimer before opening any attachment or taking any other action in terms of this e-mail. If you cannot access the disclaimer, kindly send an email to disclaimer@capetown.gov.za and a copy will be provided to you. By replying to this e-mail or opening any attachment you agree to be bound by the provisions of the disclaimer.