Re: Application for approval of the Debian Med Sprint 2015
Hi Olivier,
On 11/07/14 at 22:18 +0200, olivier sallou wrote:
> Le 11 juil. 2014 10:04, "Lucas Nussbaum" <leader@debian.org> a écrit :
> >
> > Hi,
> >
> > On 08/07/14 at 19:35 +0200, olivier sallou wrote:
> > > 2014-07-08 17:40 GMT+02:00 Lucas Nussbaum <leader@debian.org>:
> > >
> > > > On 08/07/14 at 17:17 +0200, olivier sallou wrote:
> > > > > 2014-07-08 16:57 GMT+02:00 Lucas Nussbaum <leader@debian.org>:
> > > > >
> > > > > > Hi Olivier,
> > > > > >
> > > > > > On 08/07/14 at 10:40 +0200, olivier sallou wrote:
> > > > > > > The DebianMed team is planning to hold a Sprint meeting in
> > > > Saint-Malo,
> > > > > > > in France from January 30 to Februrary 02 (dates to be
> confirmed soon
> > > > > > > with the hotel but will occur at this period).
> > > > > > >
> > > > > > > This is the 5th sprint event of the team. More info will come
> on the
> > > > > > > wiki page (https://wiki.debian.org/Sprints/2015/DebianMed2015)
> > > > > > >
> > > > > > > Goal of this sprint is to progress on medical/bioinformatics
> > > > packaging
> > > > > > > in collaboration with the Bio-Linux community and discuss on
> > > > > > > biology/bioinformatics problems to tackle in Debian to attract
> new
> > > > > > > users to our disctribution.
> > > > > > >
> > > > > > >
> > > > > > > We expect between 15 and 20 person from all over Europe, as per
> > > > > > > previous sprints. We hope for the sponsoring of 4 ou 5 DDs,
> with an
> > > > > > > estimated average cost of 400 Euros each. The DDs will share
> rooms
> > > > and
> > > > > > > pay for their food to keep costs down.
> > > > > > >
> > > > > > > Hoping for a positive acceptance from the DPL, this list and our
> > > > > > > community at large
> > > > > >
> > > > > > I must admit that I have second thoughts on this. Sprints are
> generally
> > > > > > organized at locations that are cost-effective for Debian,
> because we
> > > > > > need to remember that our funds come from donations.
> > > > > >
> > > > > > Organizing such a sprint at a touristic location like Saint-Malo
> does
> > > > > > not send a message I'm comfortable with. On the other hand, I
> recognize
> > > > > > that january/february might not be considered a touristic time,
> even
> > > > for
> > > > > > Saint-Malo.
> > > > > >
> > > > >
> > > > > I found an hotel in Saint Malo with affordable prices for the
> bedrooms
> > > > > (like previous sprints, mainly with the twin rooms shared by DDs).
> > > > > Furthermore, the hotel gives us access to one of the restaurant
> rooms for
> > > > > the sprint duration, so there is no room to rent. I could also get
> some
> > > > > founding/sponsor for the lunches.
> > > > >
> > > > > January is quite calm, several hotel are closed during this period.
> > > > >
> > > > > >
> > > > > > Did you consider other venues such as IRILL (or maybe IRISA,
> since they
> > > > > > are listed as a supporter of the event)?
> > > > > > Would that change the costs significantly?
> > > > > >
> > > > >
> > > > > An hotel in Rennes won't be cheaper and travel won't change a lot
> (and
> > > > can
> > > > > even be easier from UK). Saint Malo was a destination chosen at
> previous
> > > > > sprint after discussion between us.
> > > >
> > > > Could you detail how you reached your estimate of 400 EUR per person?
> > > >
> > >
> > > I took estimation from previous sprints that we made in Europe in same
> > > condition (regarding hotel and location). This is an average between
> travel
> > > and hotel depending on stay duration.
> > >
> > >
> > > > How is that split between travel and hosting?
> > > >
> > >
> > > Hosting should be between 100 (2 days) and 150 euros (3 days) according
> to
> > > stay duration. The rest is for travel.
> > >
> > >
> > > > I understand that at least one DD won't need to travel?
> > > >
> > >
> > > yes, you're right, myself :-) , I can go by car, only hotel expenses
> are
> > > expected for me (100 euros)
> >
> > OK... Well, I really don't think that considerations such as the weather
> > or the fact that coastal people are much alike wherever you are and one
> > is not willing to give up that for the duration of a sprint.
> >
> > On the other hand, I don't feel like changing your plans at this point,
> > and you made it clear that the costs involved are not higher than with
> > other more usual locations.
> >
> > So, I approve a budget of 1600 EUR if 4 DDs attend the sprint, or 2000
> > EUR if 5 DDs attend the sprint.
> >
> > However, please change the picture on
> > https://wiki.debian.org/Sprints/2015/DebianMed2015 to communicate that
> > the sprint is about working on improving Debian, not about visiting
> > Saint-Malo.
> Ok thanks. I will update wiki page in a week after my holidays.
Friendly ping on that wikipage update :-)
Lucas
Reply to: