Re: DC26 Japan bid: Costs
Hi, all
> I checked the budgeted costs for DebConf24/Busan and
> recalculated the budgeted costs for 10 people at debcamp
> and 120 people at debconf.
I was told on IRC that the number of debcamp bursaries
was about 80 at DebConf24/Busan.
Japan team recalculation completed (with bursary 80 DebCamp people).
See:
https://wiki.debian.org/DebConf/26/Bids/Japan#Cost.2FEstimate
Excluding venue cost, the budget is now 21,740,000 yen (135,875 EUR, 160 JPY/EUR).
(At the moment, venue cost is very expensive and there is no cheap alternative...)
> I am strongly against having "bento" every day. Please understanding
> more on what attendees needs for food arrangement.
Thank you for advice.
I will ask our procurement staff in Japan team if they can arrange
vegetarian, vegan, gluten-free, halal and allergy-friendly catering.
Best regards,
On Mon, 20 Jan 2025 11:21:53 +0200
George Kesaev <kesaev@gmail.com> wrote:
> Hi Andrew,
>
> Just adding my perspective—I completely understand the need to cater to
> diverse dietary requirements.
> Bento might seem limiting at first, but it can actually be quite flexible,
> with options for most preferences, except perhaps halal, which I doubt is
> easily available in Japan.
>
> I think it’s an easy way to ensure the correct number of portions while
> minimizing waste and tailoring each bento to the preferences of the "user."
>
> Best regards,
> George Kesaev
>
> On Sun, Jan 19, 2025 at 5:35 PM Andrew Lee <ajqlee@debian.org> wrote:
>
> > Hi,
> >
> > DebConf has much way more complex food requirements from attendees,
> > includes Vegetarian, Vegan, Gluten Free, Gluten Free Vegetarian, Halal
> > and some specific allergy depends on attendees.
> >
> > I am strongly against having "bento" every day. Please understanding
> > more on what attendees needs for food arrangement.
> >
> > Best regards,
> > -Andrew
> >
> > On Sun, Jan 19, 2025 at 4:19 PM Norimitsu Sugimoto <dictoss@live.jp>
> > wrote:
> > >
> > > Hi,
> > >
> > > I checked the budgeted costs for DebConf24/Busan and
> > > recalculated the budgeted costs for 10 people at debcamp
> > > and 120 people at debconf.
> > >
> > > https://wiki.debian.org/DebConf/26/Bids/Japan#Cost.2FEstimate
> > >
> > > The cost of accommodation has been significantly reduced (48,281 EUR).
> > > However, there is no prospect of resolving the high venue costs.
> > >
> > > Best regards,
> > >
> > > On Tue, 14 Jan 2025 23:06:15 +0900
> > > Norimitsu Sugimoto <dictoss@live.jp> wrote:
> > >
> > > > Hi,
> > > >
> > > > Thank you for your email and question.
> > > >
> > > > We will recalculate the cost based on the budget information for
> > DebConf24.
> > > >
> > > > The Japanese team will also consider whether there are other options.
> > > >
> > > > It may take some time for us to respond.
> > > >
> > > > Best regards,
> > > >
> > > > On Tue, 14 Jan 2025 12:18:31 +0000
> > > > Stefano Rivera <stefanor@debian.org> wrote:
> > > >
> > > > > The biggest issue I see with the DC26 Japanese bid is total cost.
> > > > > https://wiki.debian.org/DebConf/26/Bids/Japan#Cost
> > > > >
> > > > > I don't know if I'm reading this proposed budget correctly, but the
> > > > > accommodation cost is far above any previous DebConf budget.
> > > > >
> > > > > DebConf + DebCamp is typically a 2 week event, booking the hotel at
> > ¥50m
> > > > > (€300k) for a week is too much. Our entire event budget is usually
> > under
> > > > > €300k.
> > > > >
> > > > > Can we consider other lower-cost accommodation options? Campsites,
> > > > > hostels, etc.
> > > > >
> > > > > I know that number was calculated with optimistic attendee numbers
> > (500)
> > > > > and Debian wouldnt't be providing bursaries for that whole number.
> > Can
> > > > > we try to estimate what the cast to Debian would be, based on the
> > number
> > > > > of bursaries we have issued in the past?
> > > > > e.g. http://debconf24.debconf.org/register/statistics/
> > > > >
> > > > > Thank you,
> > > > >
> > > > > Stefano
> > > > >
> > > >
> > >
> > > --
> > > Norimitsu SUGIMOTO <dictoss@live.jp>
> > >
> >
> >
> > --
> > -Andrew
> >
> >
--
Norimitsu SUGIMOTO <dictoss@live.jp>
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