Re: DC26 Japan bid: Costs
Hi,
DebConf has much way more complex food requirements from attendees,
includes Vegetarian, Vegan, Gluten Free, Gluten Free Vegetarian, Halal
and some specific allergy depends on attendees.
I am strongly against having "bento" every day. Please understanding
more on what attendees needs for food arrangement.
Best regards,
-Andrew
On Sun, Jan 19, 2025 at 4:19 PM Norimitsu Sugimoto <dictoss@live.jp> wrote:
>
> Hi,
>
> I checked the budgeted costs for DebConf24/Busan and
> recalculated the budgeted costs for 10 people at debcamp
> and 120 people at debconf.
>
> https://wiki.debian.org/DebConf/26/Bids/Japan#Cost.2FEstimate
>
> The cost of accommodation has been significantly reduced (48,281 EUR).
> However, there is no prospect of resolving the high venue costs.
>
> Best regards,
>
> On Tue, 14 Jan 2025 23:06:15 +0900
> Norimitsu Sugimoto <dictoss@live.jp> wrote:
>
> > Hi,
> >
> > Thank you for your email and question.
> >
> > We will recalculate the cost based on the budget information for DebConf24.
> >
> > The Japanese team will also consider whether there are other options.
> >
> > It may take some time for us to respond.
> >
> > Best regards,
> >
> > On Tue, 14 Jan 2025 12:18:31 +0000
> > Stefano Rivera <stefanor@debian.org> wrote:
> >
> > > The biggest issue I see with the DC26 Japanese bid is total cost.
> > > https://wiki.debian.org/DebConf/26/Bids/Japan#Cost
> > >
> > > I don't know if I'm reading this proposed budget correctly, but the
> > > accommodation cost is far above any previous DebConf budget.
> > >
> > > DebConf + DebCamp is typically a 2 week event, booking the hotel at ¥50m
> > > (€300k) for a week is too much. Our entire event budget is usually under
> > > €300k.
> > >
> > > Can we consider other lower-cost accommodation options? Campsites,
> > > hostels, etc.
> > >
> > > I know that number was calculated with optimistic attendee numbers (500)
> > > and Debian wouldnt't be providing bursaries for that whole number. Can
> > > we try to estimate what the cast to Debian would be, based on the number
> > > of bursaries we have issued in the past?
> > > e.g. http://debconf24.debconf.org/register/statistics/
> > >
> > > Thank you,
> > >
> > > Stefano
> > >
> >
>
> --
> Norimitsu SUGIMOTO <dictoss@live.jp>
>
--
-Andrew
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