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Re: DC26 Japan bid: Costs



Hi, 

I checked the budgeted costs for DebConf24/Busan and
recalculated the budgeted costs for 10 people at debcamp
and 120 people at debconf.

https://wiki.debian.org/DebConf/26/Bids/Japan#Cost.2FEstimate

The cost of accommodation has been significantly reduced (48,281 EUR).
However, there is no prospect of resolving the high venue costs.

Best regards,

On Tue, 14 Jan 2025 23:06:15 +0900
Norimitsu Sugimoto <dictoss@live.jp> wrote:

> Hi,
> 
> Thank you for your email and question.
> 
> We will recalculate the cost based on the budget information for DebConf24.
> 
> The Japanese team will also consider whether there are other options.
> 
> It may take some time for us to respond.
> 
> Best regards,
> 
> On Tue, 14 Jan 2025 12:18:31 +0000
> Stefano Rivera <stefanor@debian.org> wrote:
> 
> > The biggest issue I see with the DC26 Japanese bid is total cost.
> > https://wiki.debian.org/DebConf/26/Bids/Japan#Cost
> > 
> > I don't know if I'm reading this proposed budget correctly, but the
> > accommodation cost is far above any previous DebConf budget.
> > 
> > DebConf + DebCamp is typically a 2 week event, booking the hotel at ¥50m
> > (€300k) for a week is too much. Our entire event budget is usually under
> > €300k.
> > 
> > Can we consider other lower-cost accommodation options? Campsites,
> > hostels, etc.
> > 
> > I know that number was calculated with optimistic attendee numbers (500)
> > and Debian wouldnt't be providing bursaries for that whole number. Can
> > we try to estimate what the cast to Debian would be, based on the number
> > of bursaries we have issued in the past?
> > e.g. http://debconf24.debconf.org/register/statistics/
> > 
> > Thank you,
> > 
> > Stefano
> >   
> 

-- 
Norimitsu SUGIMOTO <dictoss@live.jp>


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