Re: DC26 Japan bid: Costs
Hi,
I checked the budgeted costs for DebConf24/Busan and
recalculated the budgeted costs for 10 people at debcamp
and 120 people at debconf.
https://wiki.debian.org/DebConf/26/Bids/Japan#Cost.2FEstimate
The cost of accommodation has been significantly reduced (48,281 EUR).
However, there is no prospect of resolving the high venue costs.
Best regards,
On Tue, 14 Jan 2025 23:06:15 +0900
Norimitsu Sugimoto <dictoss@live.jp> wrote:
> Hi,
>
> Thank you for your email and question.
>
> We will recalculate the cost based on the budget information for DebConf24.
>
> The Japanese team will also consider whether there are other options.
>
> It may take some time for us to respond.
>
> Best regards,
>
> On Tue, 14 Jan 2025 12:18:31 +0000
> Stefano Rivera <stefanor@debian.org> wrote:
>
> > The biggest issue I see with the DC26 Japanese bid is total cost.
> > https://wiki.debian.org/DebConf/26/Bids/Japan#Cost
> >
> > I don't know if I'm reading this proposed budget correctly, but the
> > accommodation cost is far above any previous DebConf budget.
> >
> > DebConf + DebCamp is typically a 2 week event, booking the hotel at ¥50m
> > (€300k) for a week is too much. Our entire event budget is usually under
> > €300k.
> >
> > Can we consider other lower-cost accommodation options? Campsites,
> > hostels, etc.
> >
> > I know that number was calculated with optimistic attendee numbers (500)
> > and Debian wouldnt't be providing bursaries for that whole number. Can
> > we try to estimate what the cast to Debian would be, based on the number
> > of bursaries we have issued in the past?
> > e.g. http://debconf24.debconf.org/register/statistics/
> >
> > Thank you,
> >
> > Stefano
> >
>
--
Norimitsu SUGIMOTO <dictoss@live.jp>
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