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[Debconf-team] Job Fair: team input please

Hi all

Our first local Silver sponsor is making us work very hard :) but I
think this is an excellent opportunity to build partnerships and find
out how best to interact with sponsors. Their main interest is the job
fair, and they have some questions, that I would like your input on

1. Stand space - do we have set limits?
2. Finger food allowed?
3. Any general requirements?

I have given some input - please see thread below.

I am looking for good job fair space(s) on campus, as Leslie is not
available. I hope to get access to the Molly Blackburn hall, as the
Engineering foyer is a bit clunky, but I am still investigating that
MB is close to the residence, and the Eng foyer is close to the
conference venue.

I have made these agenda items for the meeting, but if we can get a
conversation going now, we can just summarise and conclude during the


---------- Forwarded message ----------
From: Chris-Mari - Hetzner (Pty) Ltd <careers@hetzner.co.za>
Date: Wed, Apr 20, 2016 at 10:46 AM
Subject: Re: [rt.debconf.org #5438] Re: Hetzner involvement in the
17th Debian Developers Conference in Cape Town 2016: DebConf16
To: Bernelle Verster <bernellev@gmail.com>

Hi Bernelle,

Our Marketing department has today met with the branding company that
is going to help with the branding of our stand. According to their
feedback we will need something bigger. Would we be able to negotiate
6X3m stand space? Our space will be very tasteful and engaging and we
are planning to give away good quality notebooks and pens at the

Looking forward to your reply.

Kind Regards,

On 4/19/2016 7:19 PM, Bernelle Verster wrote:
> Hi Chris-Mari
> It would be acceptable to use such a stand, yes.
> You will be allowed to have food.
> The best floor plan I have at this stage is here:
> http://www.icts.uct.ac.za/modules.php?name=News&file=article&sid=7223,
> but I don't think it's very useful. I'm trying to get something
> better!
> Size specifications, roughly 2x2m? I would think a comfortable size
> for your reusable stand would also be a comfortable size to set up,
> break down and transport easily. Let me know what you're thinking,
> let's get something that works for everyone.
> Our only requirements would be that things fall in good taste - no
> naked ladies, for example! If you are unsure of anything, please let
> me know. The community really values social justice, inclusivity,
> authenticity see: https://www.debian.org/code_of_conduct and
> https://www.debian.org/intro/diversity. It would be good practice (and
> earn brownie points) to comply with these.
> Previous job fairs lured people with T-shirts, headphones, pens,
> mints, chocolates, flash drives ... the usual. I never know how useful
> these are, if freebies actually translate to usable metrics. It would
> be a faux pas to hand out freebies that are not FLOSS - Free (Libre)
> Open Source (Software)!
> regards
> B
> On Tue, Apr 19, 2016 at 10:33 AM, Chris-Mari - Hetzner (Pty) Ltd
> <careers@hetzner.co.za> wrote:
>> Hi Bernelle,
>> I hope you are well.
>> I am back with some more questions.
>> We are planning on getting a stand made for us, which we can take to
>> different events we attend. Would it be acceptable for us to use such a
>> stand instead of the normal setup at the Debconf job fair?
>> Are we allowed to have food (like finger food) at the job fair stand?
>> When you have a moment will you please provide me with a floor plan, size
>> specifications for our job fair area and any specific requirements from your
>> side.
>> Have you sent us an invoice? I am not able to find one.
>> Looking forward to hearing from you soon.
>> Kind Regards,
>> Chris-Mari

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