Re: [Debconf-team] Request to Adjust Budget for Social Events
On 2014-05-04 22:21, Steve Langasek wrote:
And the budget prudently
includes a $3k allowance for "unforeseen expenses". Is there
you think we should be doing to ensure that we are *not* in the
having to cancel the dinner and lose our deposit? Have there been
in the past of sponsors not following through on their committments?
No, I don't have other specific suggestions: I think the appropriate
things are already being done. The risks are at acceptable levels, but
they still exist.
Yes, there have been issues getting money from sponsors. Mostly issues
in that respect have been over cashflow rather than income, and where
that happens we should be able to "borrow" from other Debian funds, but
there's nevertheless a risk that an "agreed" donor would fail to pay.
A bigger issue in the past have been unexpected costs, on a level
significantly above a $3k allowance. Those don't necessarily arise from
bad planning; they can also arise from suppliers changing the terms we
believed had been agreed. And of course could also arise e.g. from
suppliers going bust or just pulling out.
Even where we feel we have written evidence on our side, we are
unlikely to have time or much desire to pursue legal action against a
donor or supplier which has a different view of what has been agreed.