also sprach Giacomo Catenazzi <cate@debian.org> [2014-02-19 17:28 +0100]: > - Heidelberg > I'm concerned about "With exclusive access, 24/7 is no problem. > But there will be limitations during DebCamp (or if we end up with > less than 350) when we are not the only ones (noise concerns, > etc.)". We want also not to disturb the attendees that want to > sleep, so noise is such big problem on the venue? Everything will be in one building, so noise is a concern. And yes, a few rooms are close to what would be designated social space. Obviously, this would have to be catered for. However, when we visited, we did raise those concerns explicitly and we concluded that it wasn't going to be a major problem. > Additionally I find 350 people a very high number. I expect some > people sleeping outside the venue, and more people eating oustide > (like in other urban debconfs). We are going to negotiate these numbers down to 320 or even further. We have not entered any serious negotations about prices. Our goal is certainly to separate at least dinners from accomodation. The venue probably won't be able to cater to 80 people on one night and 300 on the next without prior notice and proper planning, but as a they are a business with experience, we expect them to have some flexibility. > BTW what are the prices for these people? We are expecting all hot meals to be around 7 € per person. > "Hostel can cater for 150–170 people at once". What do you mean? > Do we need two (or ev. also three rounds)? Or "relay" is still > good. Yes, we would take rounds as we did in Edinburgh. > - Munich: Could you set up a hacklab on the hostel? Could be open > 24/7? The hostel has a number of open spaces with WLAN, but we have not inquired about a hack lab yet. We added that as a to-do item. > For all bids: * Are there minimum dressing standards on venue > / accommodation? No. But the conference venue is not a pool or a beach. I don't think this has ever been a concern at DebConf and it won't be at DC15 in Germany. > * how are the venue/accommodation flexible with the number of > attendees? (is April OK? BTW June is better) Munich would be fully flexible, as we would not have exclusive use of the (600+ beds) hostel anyway. Heidelberg would be flexible above 320 people, but below it might mean that we have to accept other groups to co-inhabit the space with us. For both venues, we have specified the prospective dates: beginning of August for Munich, end of August for Heidelberg. > * Security: how do you feel leaving computer unattended? > (especially if we share venue with others) are there some > alternatives? (hacklab with strict access control, lockers, etc.) Difficult question to answer, but we'd say: - Munich venue: probably okay, and we'll have security; - Munich hostel: we would not - Heidelberg: no problems with exclusive use. If there were other parties, it would depend on them. On behalf of the entire team, -- .''`. martin f. krafft <madduck@debconf.org> : :' : DebConf orga team `. `'` `- DebConf14: Portland, OR, USA: http://debconf14.debconf.org
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