The original plan was to accommodate people (80 in total) coming on the 7th or after in Brandts Hotel near UCA.
Today we went with Norman to sign contract with the hotel and they told us they'll be very glad to have us, but in two different hotels Brandts1 (near UCA) and Brandts2 (~1km away). In Brandts1 they're offering us 12 triple rooms and in Brandts2 we'll have 22 double rooms.
We inmediatly went to Seminole and asked if they could offer us more rooms. Javiera (our contact at Seminole) told us they can give us 26 triple rooms and 2 single rooms (for 80 people).
The hotel gave us a quote for 22 rooms (according to ana's allocation list; 22 rooms for 55 people) for USD14882.40.
We need to make the reservation today, so pretty please, if you have _any_ changes to the allocation list, send them *now*.
The difference in costs is ~USD2400 more for switching to Seminole.
Talking with ana on IRC, she points out that some of these people have special needs or want (and payed for) a single room, so we may need some extra rooms from Seminole. Ana is trying to have the room allocation list ready today so I can send our request to Seminole so we can have everybody on the same hotel.
Plan B is to have some of the people at the Seminole hotel and the rest in Brandts1.
As I said in the other thread, we're on it, trying to find the best solution for us. I won't say "don't worry", but it's not something to be panicking about. Seminole has the best intentions to help us with this situation and we'll solve it either with plan A or B.