Re: [Debconf-team] Food logistics (was Re: Things to look at in BL [pre-debcamp todo list])
On Fri, Jul 15, 2011 at 12:05 AM, Richard Darst <rkd@zgib.net> wrote:
> Good detective work, Velimir. Here are my comments, others can
> elaborate more:
>
> On Thu, Jul 14, 2011 at 05:15:13PM +0200, Velimir Iveljic wrote:
>
>> > * Food
>> > ** Current contact: Velimir(aroundthfur).
>> > ** Global contact: moray/darst/fil (?)
>> > ** Is cafeteria expecting our numbers (50-90 for debcamp, ~250-300 for
>> > debconf?)
>>
>> The hotel is expecting precise numbers for each day in advance.
>> Before we go any further with planing this, the hotel said that all
>> the meals for the people in Bosna will have to be payed since they are
>> included in the reduced price of the room.
>> We can still save some money by making sure we know exactly how many
>> people from other hotels will eat each day.
>
> Only one day in advance is not too bad. It's good, though, that we
> don't have to pay for meals at everyone at Hotel Bosna - that would
> have been another major expense, and we'd have to check the budget,
> again!
>
That is the info the hotel gave me. I agree it would be a bad thing to
pay for all the meals that we don't use.
But either way i think the people from other hotels eating there would
make up for the ones not eating and staying in Bosna.
> Can we tell them numbers for lunch and dinner separately? That would
> save us some money.
>
Yes. I don't see why not. It's a separate meal all together, so no
problems there i think.
> What time the day before do they need the official count?
>
He only said he needs the number before the next day so that he can
get food, plan, etc. So every evening we should have a number for the
day after.
> Regardless, you'll need a way to handle DebCamp numbers for the first
> few days, before people arrive. I'll leave that to other people who
> are there to work out...
>
I'll be in Banja Luka on Sunday, so before that i would need to
produce a number for the first day at least.
> I can provide estimated numbers based on different criteria, but by
> now you know the limitations on Pentabarf data (people not coming to
> meals, people arriving late, ...).
>
Please do, as it would help a lot!
>> > ** Is the cafeteria set up for taking varying numbers of people per
>> > day, with people paying at the door?
>>
>> For the ones who are not staying in hotels at all (not sponsored)
>> applies the same thing as for the ones that are not staying in hotel
>> Bosna.
>
> Will we have to collect money from the people who pay for themselves
> and give it to Bosna, or can Bosna accept cash or credit cards as
> other people walk in?
>
I understood that we would need to collect the money and then pay for
them. I will talk some more to the hotel manager about this when i go
to Banja Luka on Sunday morning.
>> > ** Can we manage to pay for only those who eat each day, and with how
>> > much advance notice about what percent might show up?
>> > ** Vegetarian and vegan meals?
>>
>> We need to give them numbers, how many people eat what and they will
>> prepare food for everyone.
>
> They want to know exactly how many vegetarians and vegans are coming
> each day ?
>
That was told to me by the main chef from the hotel. He needs to know
how many meals of that kind he would need to prepare.
>
> Thanks for your investigation here,
>
> - richard
>
> --
> | Richard Darst - rkd@ - boltzmann: up 723 days, 18:07
> | http://rkd.zgib.net - pgp 0xBD356740
> | "Ye shall know the truth and -- the truth shall make you free"
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I will get more info in the next few days so we can make a better plan
to handle this.
Thank you for helping Richard!
--
Velimir
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