[Date Prev][Date Next] [Thread Prev][Thread Next] [Date Index] [Thread Index]

Re: Authorizing minor expenses by DSA without prior DPL approval

On Tue, Aug 20, 2013 at 04:08:05PM +0200, Lucas Nussbaum wrote:
> > > I would like to change that process to:
> > >   DSA is allowed to make expenses for up to USD 300 (total) every
> > >   7 days to support the operation of Debian infrastructure (pay shipping
> > >   costs, purchase of cheap hardware such as cables, replacement disk,
> > >   etc.).
> > >   leader@ and auditor@ must be notified of the expense as soon as
> > >   possible (typically, just after the expense is made, at the same time
> > >   as asking a Trusted Organization's treasurer for reimbursement).
> > >   This process can be revoked at any time by the DPL, but that
> > >   revocation does not affect the reimbursement of expenses that have
> > >   already been notified.
> > >   This process can be temporarily suspended at any time by auditor@.

> > $300/week doesn't seem all that "small"; that adds up to an annual cap of
> > $15,600/year.  Is that in line with actual DSA expenditures?  Is it actually
> > sustainable, wrt revenue from Debian donations?

> > I think $15k/year is a rather large amount for the "petty cash" budget for
> > an organization the size of Debian, and wonder if this should be more
> > conservative (e.g., $300/2 weeks, $500/mo?) so that DSA has the flexible
> > spending cap they need without risk of accidentally running the accounts
> > dry.

> Right. 
> I clearly do not expect DSA to spend $15k/year using that process. I do
> not expect the procedure to be be used more than 10-15 times a year. If
> it looks like DSA is using this process a lot more than this
> expectation, or that DSA is trying to game the system by artificially
> splitting larger expenses to keep them under the limit, I will of
> course reconsider the whole process.

> If it is used 10 to 15 times per year, it means at most $3000 - $4500
> per year, and that's something we can afford.

If that's your expectation, then I think it makes sense to structure the
approval to match.  Better to be too conservative and have them have to come
to you once or twice a year for approvals, than to have money spent that
shouldn't have been due to a misunderstanding of expectations.

Steve Langasek                   Give me a lever long enough and a Free OS
Debian Developer                   to set it on, and I can move the world.
Ubuntu Developer                                    http://www.debian.org/
slangasek@ubuntu.com                                     vorlon@debian.org

Attachment: signature.asc
Description: Digital signature

Reply to: