Authorizing minor expenses by DSA without prior DPL approval
Context: according to Constitution §5.1.10:
The Project Leader may:
In consultation with the developers, make decisions affecting property
held in trust for purposes related to Debian. (See §9.). Such
decisions are communicated to the members by the Project Leader or
their Delegate(s). Major expenditures should be proposed and debated on
the mailing list before funds are disbursed.
The Debian System Administrators sometimes need to make small expenses
for things such as buying cables or replacement hardware, paying
shipping fees for moving hardware around, etc. As an example, this
happened three times in July .
The current procedure is that they ask for leader@ approval before
making the expense. Even if I try hard to act quickly on such requests,
it still requires a round-trip of emails that slows down their work
(look up the exact price, send mail, wait for approval, go back to make
I would like to change that process to:
DSA is allowed to make expenses for up to USD 300 (total) every
7 days to support the operation of Debian infrastructure (pay shipping
costs, purchase of cheap hardware such as cables, replacement disk,
leader@ and auditor@ must be notified of the expense as soon as
possible (typically, just after the expense is made, at the same time
as asking a Trusted Organization's treasurer for reimbursement).
This process can be revoked at any time by the DPL, but that
revocation does not affect the reimbursement of expenses that have
already been notified.
This process can be temporarily suspended at any time by auditor@.
In the worst case, it means that if DSA decides to suddenly go crazy,
Debian loses USD 300 and it's likely that either leader@ revokes the
process or auditor@ suspends it until the DPL can look into the
Comments/questions, before I make it official?