Hello,
> > * Ask FOSSEE team to book 6 classrooms and 3 labs for the event so
> > that we can have 5 tracks and 1 workshop at any given time, 1 lab
> > exclusively booked for hack day events and 1 classroom and 1 lab as
> > spare - rigved
> Instead of having 5 tracks, I would suggest just having 2. Having 5 is
> and would be a logistical nightmare . Let's say you are going to have
> 6 presentations/workshops happening in one track (conservative
> estimate), multiply it by 5 would be 30 sessions and 30 speakers for
> one day. Do it for 2 days and then it would be 60 speakers. Even if
> you think of each person taking 2 sessions (would not be possible
> unless you have talks/presentations which are multi-disciplinary) that
> still leaves you to with 30 people for whom you have to arrange things
> (and this is just speakers) . Co-ordinating 30 people's schedules with
> their various travel plans, picking them up from train, bus or from
> airport is gonna be a big pain. I would suggest that you have 2 tracks
> at the most which would be easier to handle. Also for students and
> prospective professionals it would be easier to read into things.
5 is just an estimate. The number if tracks will depend on how many different types of topics are covered by all the sessions.
We can reduce the number of rooms anytime once we know how many sessions will be planned. But it would be more difficult to ask for more rooms later. Also, I don't think we'll have sessions in all the tracks all the time. For example, a session might end at 12 noon and the next session in the same room might not be until 4. But other rooms might be having sessions in the meantime. I don't want one session delaying the start of the next one in the same room.
Brest Regards,
Rigved