Hi Patty Langasek <harmoney@dodds.net> writes: > Bottom line, I'd like to transfer another $1500 to the conference dinner > budget, bringing the conference dinner budget from $9900 to $11400 USD. I > request the funds to come from the daytrip budget excess, which would take > that down to $3474 USD. > > In reviewing the budget and the current status of the daytrip planning, this > change will not affect the trip as planned, and will give us an enjoyable > conference dinner. If the remaining amount is enough for the daytrip reallocating this looks fine to me. > > The proposal for the conference dinner: > > Punch Bowl Social - Portland[0] > > * Food would be a buffet-style "Taco Truck" with vegan, > vegetarian and meat options. > > * Entertainment provided will be bowling (with complimentary > bowling shoes as a non-profit organization!), floor > shuffleboard, ping pong, karaoke and darts. > > * My padding this time gives us the option of giving each > attendee a single drink ticket (for beer or wine), and > the bars will be available for further purchase of mixed > drinks and more beer/wine. I can also, if the team thinks > it's appropriate, approach a couple of our sponsors who > have previously indicated interest in providing drinks > for attendees. Having a sponsor pay for this looks like the best option. This would also leave a bit of reserve money on the daytrip budget just in case something turns out to be more expensive there. Overall I agree that your proposal looks like a nice "conference dinner". Gaudenz > > * Location is close to PSU, so those who can't, or aren't > interested in walking will have the option of public > transportation. However, walking will be the best option. > > > Details: > * I have a contract from Punch Bowl Social - Portland, > offering food and entertainment for 280 people. > > * Currently, the contract indicates $10650 will > be the total (I'm padding) for food and entertainment > (bowling, darts, shuffleboard, ping pong and karaoke). > > * Summary: We have 60 days before the event to cancel > (which we're at - good lord, 60 days to DebConf), and need a > 50% deposit that will be non-refundable after 60 days > (effectively, non-refundable at this point). > > * The food is based per person, so if we go over 280, naturally, > our costs go up (as expected). The balance of the amount owed is > due upon completion of the dinner. > > * Time is of the essence. I have a few weeks before I'm *required* to have > the contract signed, however, if any other groups attempt to book for the > date I've requested, we'll have to either go forward or yield the booking > to the other group. I'd much rather have the matter at hand decided and > request SPI to send them the deposit check within the next 2 weeks. > > > > I sincerely believe this will be a fun event, and probably truly different > than anything we've done in the past. My office held our holiday party there > last year and it was great fun. > > See you all soon in Portland! > Patty > > > [0] http://punchbowlsocial.com/ > > -- > ---------------------------------------------------------- > > Patty Langasek > harmoney@debian.org > > ---------------------------------------------------------- > > At times, you may end up far away from home; you may not be > sure of where you belong, anymore. But home is always > there... because home is not a place. It's wherever your > passion takes you. > --- J. Michael Straczynski > _______________________________________________ > Debconf-team mailing list > Debconf-team@lists.debconf.org > http://lists.debconf.org/mailman/listinfo/debconf-team > -- Ever tried. Ever failed. No matter. Try again. Fail again. Fail better. ~ Samuel Beckett ~
Attachment:
pgpVacyVeEATD.pgp
Description: PGP signature