Quoting Gerald Turner (gturner@unzane.com): > South Park Blocks¹: > > * Located² on campus > * 9PM curfew > * "Special Use Permit" fee ($160USD) > * Need to rent tables and chairs My suggestion would be to require as few chairs as possible. They would only be needed by people with specific needs but the average C&W attendee is fine by attending it by standing and wandering around. > * May be required to rent two portable restrooms ³ > * May be required to fence off area and increase permit fee by $1000 ³ > * Application entry can begin Feb 17th > > Director Park⁴: > > * Located⁵ about 10 blocks north of campus > * 10PM curfew if Friday or Saturday, otherwise 9PM > * Fee ($846USD if < 5 hours, otherwise $1404 full-day fee) > * Security Deposit ($500USD, refundable) > * Includes 30 chairs (additional @ $4/table w/3 chairs each) > * Has an 11m bench > * Has stanchions to rope-off the party > * Need to rent one portable restroom > * Application entry can begin now > > Both options require: > > * Application fee ($80USD) > * Insurance ($135USD) > > I tried to keep these lists terse but have plenty of notes any anyone > wants details. > > According to Gunnar, the 9PM curfew is a major problem as the C&W > usually *begin* around 7-8PM. I believe having the party indoors is the > only way to overcome this limitation. I'm curious about DC10 C&W — > Indoors? Or outdoors and penalized by draconian US alcohol and crowd > laws? :P I'd suggest handling the party indoors if it's handled on the campus. Some C&W were partly outdoors (C&W9 and 12, to some extent 13...) but the main venue was indoor (except C&W9....but we had a backup option of handling it indoor) The "perfect place" for a C&W has enough space to accomodate about 200 people attendance wandering around a 10 to 20 tables full of plates with cheese on them as well as a few tables with bottles of various drinks. After the initial rush on cheese that lasts for about 30-45 minutes, people will spread out around the place, in every possible place to enjoy the moment, discussing, "partying" (which can be noisy), sitting around informally, etc. Having the possibility of moving indoor *and* outdoor is a bonus, particularly if the weather is fine. The ideal place has a kitchen and fridge storage nearby (otherwise everything has to be brought from the plate where cheese is stored --> don't forget about organizing cheese storage *before* the party and have somebody in harge of this). Please feel free to ask for any kind of additionnal details. Even if it's now certain that I won't be attending DC14 and, therefore, this will be the first DebConf C&W that I do *not* organize....I can probably be of some help and I still read the debconf-team mailign list..:-) The most demanding for C&W organizers are the days *before* the C&W. You need 1-3 people mostly focused on that from the beginning of DebConf up to the C&W day. These people will need to gather a "team" of about 10 persons for the C&W day and spread out among them the various tasks that need to be done (these tasks often depend quite a lot on the local faiclities, before and during the C&W, as well as they depend on the distanc ebetween the C&W place and the main DC place). )
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