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Re: [Debconf-video] [Debconf-team] Schedule proposals and decision for the next meeting


I won't be able to attend the meeting tomorrow, so here are my 2 cents.

On Sun, Mar 29, 2015 at 11:48:17PM +0200, Margarita Manterola wrote:
> Hi,
> On Sun, Mar 29, 2015 at 11:00 PM, Giacomo Catenazzi <cate@debian.org> wrote:
> >> - Reduced lunch and dinner times to 90 minutes, which is more that enough for
> >>  all the attendees to eat, and gives us back one hour of activities (a
> >>  maximum of 7 vs the 6 previously, which is still less than a regular 8
> >>  hours day work).
> >
> > Could you explain it? Last plan we agreed:
> > https://titanpad.com/dc15-schedule, with 2 hours lunch.
> There was never an agreement and that's why we are (sadly) still
> discussing this.
Since this an issue that will impact a lot of people, I would encourage
discussion and try to attract people to this conversation if they are not
paying attention.

IMHO it is better to spend a bit more time discussing now than having people
frustated later.
> > 10-15 second per meal  [during 90 minutes, homogeneously distributed] seems not so plausible, or venue can serve many dishes in parallel?  How big is the dinner rooms?
> It's a self-serve buffet with many different options (warm main
> dishes, warm sides, cold sides, etc), that many people can serve
> themselves at the same time.  I don't know the exact size of the
> cafeteria, but it's quite large and there's a lot of outside space
> with tables and chairs that can be used to eat there if the weather is
> nice.
> > Please discuss it also with video, to see if they can manage the schedule/which slots cannot be recorded.
> I'm not sure what you mean here.  90 minutes should be enough time for
> every member of the video team to eat and have spare free time on top
> of that (assuming that they are taking the shifts before and after
> lunch, which is not necessarily what will happen).  Most people
> usually take less than 30 minutes to eat, so that leaves 60 minutes
> free time for everybody.
IMHO 90 min is more on the "not enough" side than on the "have spare free
time on top that".

As a videoteam member for many years, I can tell that people taking care of
camera and audio are the last ones to leave the rooms, and the first ones to
come back, so only with this we spend about 30 min. And even if the food service
is super efficient, it might still take 15 min to have a plate in front of you.
And some people (me included) usually need more than 30 min to eat and feel
ready to the next productive task. So 1h30 is a tight plan.

My vote would go for a 2h gap if we want to treat videoteam members well and
avoid having people running around to cover their shifts.

> Why would there be slots that cannot be recorded?
> Also, this is the team mailing list, if the video team is concerned
> that 90 minutes for having lunch is not enough for them, they should
> be the ones saying so.
Ideally yes, but if they are not here saying so and we already acknowledge
those issues, I can see no excuse to ignore them. When we were first
discussing the schedule this year some members raised this issue, but they
might not be following the discussion *now*.

I understand the will to have a decision soon, but I don't think it was
given enough time for people to react, between Maxy's message and tomorrow's

For the records, we have this specific issue documented, based on experience
from previous years:


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