[Date Prev][Date Next] [Thread Prev][Thread Next] [Date Index] [Thread Index]

Re: Proposed final DebConf 22 budget

Hi Gunnar (2022.09.09_23:02:56_+0000)
> Jonathan Carter (highvoltage) dijo [Fri, Aug 12, 2022 at 06:57:05PM +0200]:
> > * swag - this is up by 50%, what happened here, did something end up more
> > expensive than expected?
> FWIW, we have been adding "traditions" and expectations to DebConf,
> and I don't think we should be expected to keep them all always.

Yeah, I worry that DebConf is continually growing in scope. We have seen
some reductions (like skipping Debian Day), but on the whole we just
keep building in complexity.

> I think a barbeque should only be held if we end up having a bit extra
> income. Of course, it has to be organized for some time before the
> conf actually happens...

That is tricky, we really only have a handle on final sponsorship income
a month out. But it could be something we do in the first budget
expansion early on (together with the usual bursary bump).

> people (in feedback@dc.o) didn't get the notice -- is it an official
> activity or not? If it is official, it should be part of the
> conference's scheduling...

It was on the website since April:
On the important-dates page, which is the only page that has any
schedule at that stage of planning.

But yeah, people clearly missed it.

> And about the swag: We don't need to match or up last year's swag. We
> have received _incredibly beautiful and useful_ swag (DC16 bags ♥),
> butwe could perfectly do without. Will swag be so much cheaper in
> India? It could even be _less things_. We could even set up swag==0. I
> don't think last year's swag should match this year's... and most
> probably, I think swag cannot be decided a year in advance. Probably
> we will want to give a typical _thing_ of the hosting country; we have
> to contact manufacturers/artisans and get their quotes based on
> specific designs. What happens if we don't give bags at all? Well, no
> big deal.

I think the approach to swag should be simple:

1. Reusable containers etc. to reduce our impact: e.g. we've had coffee
   cups, beer cups, cutlery, and water bottles in the past.
   This only works if:
   1. These are available from DebCamp day -1.
   2. The caterers are onboard.
   3. They can be washed and dried everywhere that they're needed.
2. A (simple?) bag to contain whatever sponsors want to provide.
3. Our conference shirts.

Sadly for the environment, sponsors almost always want to hand out
pamphlets and some toys. We support our sponsors so we help them with
that. Ideally we'd encourage them to help us to provide only practical
things (like reusable containers), but in practice they are probably too
distant from us to collaborate closely on all our needs.

So... I think we should generally budget for minimal swag: just the
conference shirts and a basic bag. Then if we can find some reusable
things that make sense, add them to the budget (possibly in a later
budget expansion).


Stefano Rivera
  +1 415 683 3272

Reply to: