Hello
This is the first version of the DebConf19 budget.
A few upfront observations:
- Total expenses are similar to DC18, right below ~160k USD
- As usual, the vast majority of the expenses is with attendance
(travel, accommodation, and food).
- Sponsorship income includes only confirmed sponsors so far; we are
ready to cut down on costs if we don't reach the amount we are
currently missing. As a consequence of the previous point, this
unfortunately means sponsoring less attendees.
- Therefore, the negative balance in assets:SPI, a little over 120k USD,
is what we are missing to break even at the moment.
- We already have 3 new volunteers to contact sponsors, besides myself, who
should start doing so shortly.
- in income we are assuming 1k USD in attendee registrations. AFAICT
this is how much was paid in registrations at DC18, and is the amount
that I could gather from the accounting in the dc18/data repository,
but I may be wrong (ledger newbie here). Please feel free to correct
me.
The budget:
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-123.152,25 USD assets:SPI
157.347,86 USD expenses
70.000,00 USD bursaries
60.000,00 USD bursaries
10.000,00 USD diversity
794,33 USD child care
657,69 USD graphic materials
27,14 USD banner entrance
84,81 USD banner logos
210,26 USD banner room
238,94 USD banner signs
96,55 USD poster a3
398,23 USD insurance
1.327,42 USD internet link
23,23 USD meetings
10.422,92 USD party
1.327,42 USD cheese and wine
9.095,49 USD conference dinner
60.147,08 USD roomboard
44.695,89 USD accommodation
44.085,27 USD bedrooms
477,87 USD cleaning
132,74 USD vegan food
15.451,19 USD food
15.398,09 USD catering
53,10 USD coffee and tea
6.463,22 USD swag
2.653,52 USD backpack
3.119,44 USD havaianas
597,34 USD lanyard
92,92 USD sleeve
2.588,47 USD t-shirt
3.982,27 USD travel costs for invited speaker
530,97 USD venue:staff
12,05 USD video
-34.108,39 USD incomes
-1.000,00 USD registration
-33.108,39 USD sponsors
-1.858,39 USD bronze
-20.000,00 USD platinum
-10.000,00 USD silver
-1.250,00 USD supporter
-87,23 USD liabilities
-12,05 USD helen
-75,18 USD phls
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0
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Feel free to let us know what you think.
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