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Re: [Debconf-team] timing for sessions

Hi Alison 

That works well. I like that the last session ends at 6pm. It makes good time for dinner. 


On Tue, May 3, 2016 at 10:55 PM, Allison Randal <allison@lohutok.net> wrote:
Trying a resend, since my reply got DNS MX bounced yesterday.

On 05/02/2016 01:34 PM, Allison Randal wrote:
> On 05/02/2016 01:05 PM, Gunnar Wolf wrote:
>> Given what we have always seen at DebConf, I would:
>> - Start a bit later. Starting at 10AM feels more natural.
>> - Having the first break after just one session lowers IMO motivation
>>   for waking up early — Arriving at 11AM means only one talk lost?
>>   Then people will sleep late. If we are having lunch at 12:00, I
>>   would skip the formal morning coffee break (people can grab a coffee
>>   in the 15 minutes between talks).
>>   So, I'd say first talk 10:00-10:45, second talk 11:00-11:45, and
>>   we're set in time for the (horribly early, but who's me to judge?)
>>   lunch.
>> - Lunch break should be 2h instead of 1h, so people can eat and talk
>>   relaxed and with good time. I'd return by 2PM.
>> - And then, yes, two sessions, break, two sessions; 14:00-14:45,
>>   15:00-15:45, 16:30-17:15, 17:30-18:15.
>>   I would even be happy if we jammed in one more session, be it
>>   two-break-three or three-break-two, if there's enough demand
>>   (i.e. enough talk submissions). Finishing the formal activities for
>>   dinner at 19:15 sounds quite doable, and we are often starved for
>>   sessions more than for dinner! ;-)
> That's very close to what I came to last night:
> 10:00-10:45am First Talk/BoF
> 10:45-11:15am Morning Tea/Coffee Break
> 11:15-12:00pm Second Talk/BoF
> 12:00pm-2:00pm Lunch Break
> 2:00pm-2:45pm Third Talk/BoF
> 3:00pm-3:45pm Fourth Talk/BoF
> 3:45pm-4:15pm Afternoon Tea/Coffee Break
> 4:15pm-5:00pm Fifth Talk/BoF
> 5:15pm-6:00pm Sixth Talk/BoF
> The big difference is just that I made the morning coffee break longer,
> so the second session ends at noon, and made the afternoon coffee break
> shorter, so the final session of the day ends at 6pm. But, I think it
> makes sense to actually serve tea/coffee for a full hour at each break,
> from 10:30-11:30 and 3:30-4:30. Not everyone will be in sessions, so it
> makes sense to make the pace of service a bit more relaxed and not try
> to cram everyone into the 30 minute breaks.
>> Your point is good. But then, we could pick up from the scheduling we
>> had in Portland, and leave unallocated "hacking sessions" halfway
>> through so that people are more at leisure.
> That can be arranged, if people want it. Though, since we are having a
> full week of DebCamp ahead of time, it seems less necessary. We're only
> going to have 4 days of full-sessions.
> We could also drop the final session, to end each day at 5pm, so there's
> plenty of time for hacking and socializing outside of sessions. or, just
> have no planned sessions in the final hour and leave it only for BoFs.
>> Spaces with no video coverage can be probably self-scheduled by having
>> a blackboard or poster at the door where people pin or write their
>> intended activities?
> That's fine too, but people always end up asking for their "spontaneous"
> BoFs to appear on the schedule, so we might as well plan to make it
> possible. It's not difficult, and keeping some lightweight
> centralization helps people find which rooms are still available.
> Allison
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