[Debconf-team] Fwd: [Coordination] Timeline changes proposal for DC16
Hi Bremner
This email is to check with you if proposed dates for registration
opening and CfP are workable. They follow on from the discussion below
from August (how does that lurker app work to pull up the whole
thread, can someone post that link here please?)
I made a titanpad draft of content for the website here:
https://debconf16-capetown.titanpad.com/9
I have since removed actual dates, like the 18th of January, and
replaces them with 'mid-month', for example, to ease people's stress
and give us some leeway to the external audience, but, at least
internally, I would like to have an actual date to work towards.
And the rough dates copied here for convenience:
These dates are estimates, and will be updated in due course:
* Expression of Intent opens mid January.
* Sponsorship requests, Talk submissions (for first round) close end
February 2016
* Accepted talks, and bursaries announced end April 2016
* Official registration closes mid May 2016
* Scheduled events submission deadline: early June (not sure about the
purpose of this one?)
My meta-question relates to things (e.g. the website) never being
final enough to consider these dates final: I want to know what do you
usually do?
My proposal would be to use the dates I've listed above, as a rough
aim that the website and T-shirt and swag and what not aims for. If we
spill by a week on a known deadline, that is better than flailing
blindly by not having a deadline at all. Your thoughts?
regards
B
---------- Forwarded message ----------
From: Bernelle Verster <bernellev@gmail.com>
Date: Thu, Aug 27, 2015 at 11:52 AM
Subject: Re: [Debconf-team] [Coordination] Timeline changes proposal for DC16
To: Michael Banck <mbanck@debian.org>, DebConf Cape Town Bid
<debconf16-team@lists.debian.org>
Cc: "debconf-team@lists.debconf.org" <debconf-team@lists.debconf.org>
Hi all
I'm supposed to be on holiday and offline, but I've started having
dreams about this thread, so...
I've adapted the thread onto our Timeline [1], and copied relevant
bits below. I resisted the temptation to put this onto the wider
timeline [2] as well, so we can test it first. Comments welcome, but
this can only be finalised after DC16 team discussion and some
registration system considerations (Next IRC meeting is on 9
September, but these dates are going to be a bit of a moving target).
Overall, I am very happy with where the conversation is at.
B
[1] - https://debconf.org/wiki/DebConf16/Timeline
[2] - https://wiki.debconf.org/wiki/Timeline
January (-6 months):
EXTERNAL COMMUNICATION: Expression of intent opens 18 January 2016
(I just put in a date to get a deadline going, this can be altered by
discussion)
Fields filled in (tick boxes):
* I am interested in attending DebCamp16
* I am interested in attending DebCamp16
* I would possibly require sponsorship for food
* I would possibly require accommodation sponsorship
* I would possibly require travel sponsorship
* I am submitting a talk proposal (with an attachment field?)
* I am considering bringing a family/more than just myself attending
* Email required/have an (Alioth?) account: Join mailing list to get
notified when registration opens.
(I don't know what the best way to do this is, considering that the
registration system may not be 100% functional at this stage yet, and
might not really be needed at this stage)
* EXTERNAL COMMUNICATION: Send reminder on 29 January 2016:
Sponsorship requests, Talk submissions close Monday 29 February 2016
* EXTERNAL COMMUNICATION: Send reminder on 17 February 2016:
Sponsorship requests, Talk submissions close Monday 29 February 2016
* EXTERNAL COMMUNICATION: Sponsorship requests, Talk submissions close
Monday 29 February 2016
EXTERNAL COMMUNICATION: Registration opens Saturday 2 April 2016
Fields required:
* Dates of attendance (rather than a range, tick off every day from
e.g. 28 June to 9 July?)
* Food required (sponsored or paid for)
* Accommodation required (Sponsored or paid for)
* T-shirt size
* Allergies/accessibility concerns we should plan for...??
etc
INTERNAL BIG DEADLINE: Bursaries, Content team make decisions by 17
April 2016 (May need date adjustment for easter...)
EXTERNAL COMMUNICATION: Announce bursaries on Monday 24 April 2016,
EXTERNAL COMMUNICATION: Announce bare-bones schedule on Monday 24
April 2016, - times of talks at least, perhaps some highlighted
speakers if possible.
EXTERNAL COMMUNICATION: Official registration closes 9 May 2016.
After this date, there are no guaranteed swag bags, T-shirts or
printed name badges. Attendees can no longer be sponsored, except in
extreme cases. (Wording...)
[todo] Find out: Last date to register for accommodation at the venue...
On Tue, Aug 25, 2015 at 8:32 PM, Michael Banck <mbanck@debian.org> wrote:
> On Tue, Aug 25, 2015 at 12:38:34PM +0200, martin f krafft wrote:
>> I would even consider *not* calling it pre-registration, as that is
>> too close to "registration". Maybe "enrollment" instead?
>
> Other conferences just require that you have an account to submit
> proposals or request sponsorship. Why couldn't we do this as well?
>
>
> Michael
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