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Re: [Debconf-team] DebConf budgeting (was: Spending Debian money on travel sponsorship)



Hi team,

On Tuesday, August 25, 2015 10:44:16 PM Lucas Nussbaum wrote:
>On 25/08/15 at 20:22 +0200, martin f krafft wrote:
>> So how does the following process sound?
>> 
>>   1. Bursaries (and all other teams for themselves) gauges the
>>      amount of money they'd like to have in their budget. This
>>      is difficult and will take a few iterations, especially since
>>      we're all new at this, so let's not wait too long…
>> 
>>   2. We try to allocate budgeted funds in a sensible way, and
>>      get the result approved as the first budget.
>> 
>>   3. Now the teams can work within the funds available and progress
>>      can be made on all fronts. While the income situation is
>>      unclear, some positions will be budgeted more conservatively
>>      than others, but things can keep moving, or at least it's clear
>>      what can and cannot be done while not enough funds have been
>>      raised.
>> 
>>   4. When teams encounter that their needs are outside of budget,
>>      they apply for a budget extension. In the case of the day trip
>>      or entertainment, the answer might only be yes if the income
>>      situation allows for it (requests should be processed
>>      altogether at defined points in time). But in the case of e.g.
>>      video team or travel sponsorship needs, Debian funds might get
>>      allocated if the DC fundraising income does not provide for it.
>
>For the record (not that it matters much :-) ), that matches quite well
>how I hope the Debconf budget will work in the future.
>
>> Does this sound like something we could try?
>
>I wonder if it would help things a bit to have each time work with an
>specific interval of money they could receive. For example, the outreach
>team could say 'To do something useful, we need at least $1000 [sponsor
>one attendee], and I don't see how we could need more than $6000.'
>
>That's slightly more work for the teams because they need to think about
>the hypothesis of receiving more money, but that's something they should
>do anyway.


Almost all the above is already being done for DC16, please review the budget ledger commits I made regarding each teams feedback so far.



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