Re: [Debconf-team] DebConf budgeting (was: Spending Debian money on travel sponsorship)
On 25/08/15 at 20:22 +0200, martin f krafft wrote:
> So how does the following process sound?
> 1. Bursaries (and all other teams for themselves) gauges the
> amount of money they'd like to have in their budget. This
> is difficult and will take a few iterations, especially since
> we're all new at this, so let's not wait too long…
> 2. We try to allocate budgeted funds in a sensible way, and
> get the result approved as the first budget.
> 3. Now the teams can work within the funds available and progress
> can be made on all fronts. While the income situation is
> unclear, some positions will be budgeted more conservatively
> than others, but things can keep moving, or at least it's clear
> what can and cannot be done while not enough funds have been
> 4. When teams encounter that their needs are outside of budget,
> they apply for a budget extension. In the case of the day trip
> or entertainment, the answer might only be yes if the income
> situation allows for it (requests should be processed
> altogether at defined points in time). But in the case of e.g.
> video team or travel sponsorship needs, Debian funds might get
> allocated if the DC fundraising income does not provide for it.
For the record (not that it matters much :-) ), that matches quite well
how I hope the Debconf budget will work in the future.
> Does this sound like something we could try?
I wonder if it would help things a bit to have each time work with an
specific interval of money they could receive. For example, the outreach
team could say 'To do something useful, we need at least $1000 [sponsor
one attendee], and I don't see how we could need more than $6000.'
That's slightly more work for the teams because they need to think about
the hypothesis of receiving more money, but that's something they should