On 2015-01-28 00:09, Tassia Camoes Araujo wrote: > Hi Pollo, > > On Tue, Jan 27, 2015 at 01:14:18PM -0500, Louis-Philippe Véronneau wrote: >> >> Do you mean without hacklabs during Debconf, or these 3 rooms + the hacklabs during Debconf? >> >> If you meant the latter, this means we would not have to rent the Club Lounge and Room B-30. From the prices I got, venue price would be 13 200 CAD + >> security (instead of 16 000CAD + security). Security prices can vary a lot depending on what we want. Our wiki page is clear on this. >> > Following up my question during the meeting, I've prepared the following list of rooms x days: > > DebCamp + DebConf (14 days): > Club lounge + room 302 (hacklabs) = 500 x 14 = 7000 > Green room (server room) 200 x 14 = 2800 > > Only for DebConf (7 days): > Ballroom (main talk room) 1000 x 7 = 7000 > Madeleine Parent + Lev Bukhman (seconf talk room) 650 x 7 = 4550 > Blue room (small meetings/BoF) 200 x 7 = 1400 > > Total: 22750 CAD > This is a great idea. This way, we will have more space. I updated the wiki. > (We might still add some amount for CW and conference dinner... did you think of possible locations?) Jerome Charaoui (lavamind) is looking into that. We might get a nice free CW room at McGill since biella works there. > > Please double check I got the right numbers, and discuss with the team if you agree this is a good plan. > Then, if all is good would you mind updating the wiki? > > I saw you were not considering the green and blue room, but I think they would be useful as small meeting room and server room. > http://ssmu.mcgill.ca/events/booking-timing/blue-room/ I did not think we would need it. I updated the wiki accordingly. > > Regarding the security prices, I think the table in the wiki is a bit confusing, I'd rather have rental and security numbers separated. > Also, IMHO the setup "7AM to 6PM" is not good for us, neither is Mon-Fri ;-) > So I suggest you to focus on 2 quotations only: > > (1) 24h for the 14 days; or > (2) 24h for 7 days (DebConf) + "7AM to midnight" for 7 days (DebCamp). > > This can be fine tunned later, it would be just to help us have an idea. Indeed. Wiki updated. > >> I do think that The Nest would be able to do so. The people I met at SSMU implied so. Still, I think it would be a good idea to get quotes from the 3. >> For the Midnight Kitchen, I agree 2016 might be a bit far for them. I would like to see with them if we meet their social contract though. >> > Well, I said that based on their kitchen size and on their regular services. But maybe they are used to cater to big events, I don't know. In anyways, you should definitely contact them directly, as well as the other 2 restaurants. IMHO they 3 make a nice combination together, people would have more choices and the service would run more smoothly. > I got price quotes from The Nest. It looks like they would not have any trouble serving 350 people. I'll try to write to the other 2 soon. > Good luck! > Thanks! > Tassia. > -- Louis-Philippe (pollo)
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