Just a few inline comments, in addition to Marga's reply: also sprach Steve Langasek <vorlon@debian.org> [2014-09-07 07:55 +0200]: > * Job fair: do we have some idea of how much this will cost to > accommodate? We have the room for it anyway, since we are renting the whole venue (and they have agreed that we can do this without asking for more money), so the only costs are going to be tables, decoration, signage, etc., and I believe most of this can be diverted to the sponsor… > * Showcase booth: how do we expect this to differ from the job > fair itself? I.e.: why are these two different perks - will they > be located in different spaces? Also, same question as for the > job fair, what does it cost us to offer this to sponsors? Different spaces and different purpose: the job fair is in a secluded area conducive to more private and longer conversations, and only lasts a few hours. The showcase booth is right in the entrance area and allows companies to represent themselves throughout the entire weekend. Wrt costs, see above. > * Raffle: this says "one item during the daily morning assembly". Is this > one per day, or one for the whole week? Ideally, one per day, depends obviously on what we get. > Should this vary by sponsorship level? What does the team plan > to do if a top-level sponsor has more than one item that they > want to raffle? We discussed this and decided not to make this dependent on sponsorship levels, just because it didn't feel right. Rather, there is no upper limit. If we get 42 items, we can raffle 6 off every day of a week, or so. > If someone organizes their own raffle via debconf-discuss, what > will you do? In general, I think we should be more prepared to handle sponsors using our infrastructure. I personally would not let HP invite attendees to drinks using our mailing list, without paying us for it, but others disagree with that. So yes, we should come up with a policy here. But OTOH, I cannot imagine why anyone would want to stage a competitor-raffle, given that ours would get a lot more visibility. > * Cheese & Wine party: prior to DC14, when Oregon liquor regulations > necessitated a more active involvement by the team in securing a venue, > the C&W party has to my understanding always been an unofficial event > organized at no additional cost to the conference. I think it > significantly changes the character of the event to make it an officially > sponsored thing. Do we have no prospects of this being a self-organized > event, perhaps off-site? Marga already responded to this, but to the last point: suggestions welcome. I don't know of any space in Heidelberg that would host us for free, or sponsor our event like Puppetlabs did. Even the university next door would want money, and would impose rules. So having it on site with special permission for 2,50 €/person seems like the best deal, also in terms of what it means for the conference and keeping people together socially. > * Snacks and beverages / coffee, tea, mate: my understanding of most of > these "additional sponsorship opportunities" was that it made sense to > have them directly sponsored to avoid problems for them being paid by the > DC15 non-profit. But these are clearly not exceptional expenses for a > conference; so why offer them for line-item sponsorship? No conference I know of can subsides alcoholic drinks, or bar prices, unless this is budgeted and comes from attendees' pre-payments. Certainly, this won't work for a non-profit. Surely, we can offer coffee and tea (and this is already provided/organised), but why would we want to stop a sponsor who wants to ensure we get coffee specialities and a barrista, rather than drip coffee? Or a sponsor who wants to subsidise bar prices? The important thing to keep in mind here is that we are talking about optional things. We'll have the basis. Anything on top paid for by a sponsor will improve the experience. And I see no reason not to let people know that a sponsor thought this was a relevant improvement for our conference. Am I overlooking something? -- .''`. martin f. krafft <madduck@d.o> @martinkrafft : :' : proud Debian developer `. `'` http://people.debian.org/~madduck `- Debian - when you have better things to do than fixing systems a gourmet concerned about calories is like a punter eyeing the clock.
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