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[Debconf-team] A proposal about scheduling for DC14

It doesn't look like we yet have a shape for how the days should be laid
out over the conference. Steve put forward a strawman in


and AJ countered in:


I'd like to suggest something that's a bit of a mix, as I think there
are good elements in both.

My understanding is that we're having 2 meals on the weekends, so a
later brunch. I don't know what exact timings of meals are expected to
be but am assuming roughly 12->1:30 for lunch, and dinner at 6->8, with
the brunch probably 10->11:30 or a bit later? That probably means we can
fit 2 talks into the morning (with a 10am start) and 4 into the
afternoon (allowing for a mid afternoon break as well).

Reconfiguring the plenary room into talk rooms takes time, so my
suggestion is that we don't aim to have to reconfigure the room during
any of the days; for the opening day it'll be a single room and thus the
talks that day should be the ones we expect to have a bigger audience,
and then for the last day with the closing it can be a single room as
well. All other days assume we have 3 separate talk rooms.

I liked AJ's suggestion about a sort-of DebCamp after the day trip day
but thought that perhaps we could mix some of the BOFs in with this. If
we have a BOF session before + after lunch on each of these days it
hopefully doesn't break flow of concentration too much (assuming you'd
break for lunch anyway) and potentially provides a bit more focus for
hacking in terms of providing time near the BOF to go off and work on
stuff related to it.

Fri, August 22:		Arrival day. Dorm check in available after noon.
			Minimal hacklabs. No talks.
Sat, August 23:		First day of conference. Opening immediately after
			brunch. Slots for 4 talks afterwards (inc DPL).
Sun, August 24:		Full day of talks; start post brunch, 15 slots.
Mon, August 25:		Full day of talks. 18 slots.
Tue, August 26:		Full day of talks. 18 slots.
Wed, August 27:		Day trip
Thu, August 28:		Hack day. BOFs either side of lunch (6 slots).
Fri, August 29:		Hack day. BOFs either side of lunch (6 slots).
Sat, August 30:		Hack day. BOFs post brunch (3 slots).
Sun, August 31:		Last day of conference. Post brunch lightning
			talks (1hr30?), closing plenary, done by 4pm.
			Hacklabs open.
Mon, September 1:	Leaving day. No hacklabs, leave rooms by noon.

I think the important people who need to say that this works for them
are the talks and video teams. Getting a quick agreement on this will
help those trying to get their tickets booked; I will assume if I don't
hear anything in the next week that this works for everyone.


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