Hi Gaudenz,
The new budget is an extended/optimal budget for 8-day DebConf, which includes things like cleaning, 2 full meals per day and more money for Day trip and conference dinner, Debian newbies initiative (as a deficit, covered by Debian)
DebCamp is not yet included. additional cost for DebCamp would be around: (for 60p, 2 full meals):
Food: 60 * CHF 40 * 7 = 16800
Venue: exact costs unknown, but based on our discussion with lecamp around half the forfait per day:
7 * CHF 2440 = CHF 17080
So, DebCamp would cost around 30000-35000 extra based on those assumption, but can change a lot depending on number of attendees and our discussion with LeCamp.
Philipp
Hi
Raphaël Walther <raphael.walther@gmail.com> writes:
> Hi there,
>
> We have a important team meeting tomorrow Monday at 20:00 CEST (18:00
> UTC) because we need to open registration soon.
>
> I have just contributed to the agenda of tomorrow meeting by adding a
> question mark regarding DebCamp.
> https://wiki.debconf.org/wiki/DebConf13/Meetings/20130408
>
> This is the last chance to decide in favor or against this option in my
> opinion as we need to take this decision before opening registration.
I don't agree that we should block registration on this decision. While
it would certainly be easier if we could decide this now befor opening
registration, I think it's also feasible to now just announce that we
are still considering Deb*Camp* as an option, but need some more money.
We can then later extend registration to DebCamp. But of course this
would not give us much more time. Certainly not more than about a month.
BTW there is a new budget in the debconf-data SVN which includes some
money for DebCamp.
To make DebCamp happen we need to (some things can be done in parallel):
a) A team decision on how to do it (how many persons, how many days,
...)
b) Negotiate with Le Camp the exact conditions for this (Which
buildings, price, ...)
c) A new budget including this option.
d) Approval of the budget by the DPL.
>
> As you may know we have more sponsorship money than we need for the
> minimal approved budget for a working conference. So my opinion is
> that DebCamp is not anymore impossible.
>
> According to the website I can see that the venue is still free from 5
> to 9 August 2013.
>
> Do we still want a DebCamp at Le Camp in Switzerland in 2013?
I'm in favor of extending the conference with some form of DebCamp. I'd
prefer to only rent part of Le Camp to reduce the costs and maybe also
not a full week but only about 1/2 a week. I'm not sure which part of Le
Camp would be best. One option is to just rent the "upper row" (main
building, Peupliers, Zwingli), the other option to rent the "best"
buildings (Rotonde, Passerelle, Beausite).
Gaudenz
--
Ever tried. Ever failed. No matter.
Try again. Fail again. Fail better.
~ Samuel Beckett ~
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