[Debconf-team] Accnting for everything on site and during the conf
Hi,
DebConf is about to start, so there is about to be a lot of money
movement. This is the yearly email about "try to keep records of
money". This is normally done very poorly most years, so please
remember to make a conscious effort.
For each transaction, what we need to know is:
- Date
- Description / what it's for
- Amount and currency
- Who it is from and who it is to. (example: to: the ISP. from: my bank
account)
Email this to accounting@debconf.org. This goes to Me, Norman, and
Henning. They will be the primary ones keeping things up, I will help
where possible and make final reports.
Examples of cases to be included:
- You bought something and need to be reimbursed.
- An invoice is paid.
- Someone is paying debconf in cash on-site.
- Any other cash transactions.
- Money is transferred overseas.
- We are using your bank account to transfer money, and you got a
deposit, you spent something, and so on.
- Anything involving money!
- Anything in the past involving money that we don't know about.
If it works better, feel free to batch the transactions when mailing
them (for example, front desk stuff), but generally too many emails is
not a problem, forgetting things is.
Further information can be found at
http://wiki.debconf.org/wiki/Accounting, and the big box at the top
will be kept updated with what you can do to help.
If there are any questions, please let me know.
- Richard
--
| Richard Darst - rkd@ - boltzmann: up 1071 days, 2:58
| http://rkd.zgib.net - pgp 0xBD356740
| "Ye shall know the truth and -- the truth shall make you free"
Reply to: