<mailto:
leo.telsen@gmail.com>> wrote:
Hello,
We got a first quote from Hotel Seminole. Please note that we
haven't negotiated yet a discount with them, so these price
might go down a bit. All prices are in US dollars.
Update on Hotel Seminole:
Just two more things:
I just finished a phone conversation with the people at Seminole and
we managed to get the discount we asked for. Hopefully, today
afternoon or tomorrow we (ISIC, actually) will be signing the
contract with them.
Talking with Norman, I think it would be best to have two separate
contracts; one signed by govt for the first week they're sponsoring, and
the other signed by ISIC for the second week.
The final numbers/costs for accommodation are:
First week (6 nights, paid by govt):
> 348 nights (77 people, arriving at different dates according to
penta) - $12957.75 (incl. sales tax) = $37.23/pp
There was a miscalculation on accommodation costs of ~$1K. I asked the
hotel people to charge that amount to the first week so our price per
person/night of $29.99 remains the same.
Second week (8 nights, paid by us)
> 616 nights (77*8) - $18474.89 = $29.99/pp
Total accommodation costs at Seminole Hotel: $31432.64
Payment:
> We can pay the amount we have atm (or in a few days), could be
10% or more
> They're more interested in signing the contract than receiving
any payment in advance
Bonus:
> They'll provide free shuttle service (airport-hotel-airport)
> We need to prepare a wiki for people to sign up and send them the
info
I'm going to the shirt provider in an hour or so, but can answer any
questions you have in the meanwhile.
Cheers,
> Single room: $75 + 17% sales tax = $87.75/pp
> Double room: $80 + 17% sales tax = $93.60 ($46.80/pp)
> Triple room: $90 + 17% sales tax = $105.30 ($35.10/pp)
> Quadruple room: $100 + 17% sales tax = $117 ($29.25/pp)
Note: The quadruple rooms are with two king size beds, or one
queen size and two small beds, so I don't think we have some use
for them.
As a bonus, they offer us a free room for every 15 rooms we use.
I quoted the following:
Reservation for 77 people
> 40 people from 1st. to 7th July
> 8 people from 2nd. to 7th July
> 4 people from 3rd. to 7th July
> 11 people from 4th. to 7th July
> 5 people from 5th. to 7th July
> 9 people from 6th. to 7th July
Total: 348 nights accommodation
((40*6)+(8*5)+(4*4)+(11*3)+(5*
2)+(9*1))
The cheapest quote they gave us was for $12957.75 ($36.20/pp),
distributed in 2 single rooms, 3 double rooms and 7 triple rooms.
I'm going to write to them later tonight and start negotiating
prices in order to see if we can lower it from $36 to $30 or less.
Questions? Comments?
Cheers,