[Debconf-team] Budget status - travel sponsorship
Hi,
Our current budget:
Extra income:
- ?? k$ Natural cost reductions. No one can predict this, but we
usually spend less than we budget.
- 4 k$ (or 9k$ if they pay the prof fee) from attendees in --please
select one-- and unsponsored accom, but requesting accom. I
don't think any effort has been made to learn these people's
attention. If they don't want to pay (or don't become
sponsored), it reduces our accom costs IF we figure it out on
time. About 15 people in this category
- 5 k$ from people not reconfirming (saved costs on accom). Right now
we are about 30 people reconfirmed (pro, corp, spons) under what
is in the budget. Of course, we can expect a rush the last day.
- ?? k$ unclaimed travel sponsorship. Since it is so close to
debconf, some people who get approved won't be able to come.
Things we need to spend money on:
- 5 k$ misc stuff (though likely less, budgeteers did well at putting
in misc expenses
- 5-9 k$ for Accom sponsorship.
This is the biggest variable. I don't know the exact cost
structure of the hotels, and the number of people who reconfirm is
highly, highly variable. The more exact we can be, the less it
will cost. If we only pay for when people are actually present,
instead of what we reserve, it will be less.
10 people for 7 days is about 3 k$.
- 10k$ -- 20k$ government support. I said 20k$ before, but as my
other email said, this is variable depending on the discount from
the hotels we get.
- 25k$ DC11 surplus.
Remember, every year we try to about balance things, and we always get
a fairly nice surplus. This is mostly due to accom-related things.
If I had to guess, I would say that reconfirmation/accom savings and
other natural cost reductions are about on the same order. Any gov
support would go into extra money for travel sponsorship.
Travel Sponsorship
==================
My instinct is:
- If you want to go low and conservative, 10 k$ for travel
sponsorship.
- If you want to go reasonable, 15 k$ is a fiscally responsible amount
for travel sponsorship.
- Travel team sort of implied 18k$ would fund everyone they thought
should get money.
My personal recommendation would be to allocate "15-18 k$, depending
on where the team finds the natural cutoff." This will use some of
the surplus, but I am almost sure not as much as we think.
These are extremely small amounts compared to other years: 40k$ dc11,
25-30k$ dc9 and dc10.
Yes, even 10k is more than we have "available", but I have done this
enough I know that I could massage the accommodation numbers down by
trying to include the variables above, but really, it's my intuition
from past years making these judgments. I don't have time to beat
down penta until it give me accom numbers I want.
- Richard
--
| Richard Darst - rkd@ - boltzmann: up 1060 days, 5:17
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| "Ye shall know the truth and -- the truth shall make you free"
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