Re: [Debconf-team] Travel Sponsorship Reimbursements

[Joey Schulze <joey@infodrom.org>]

Hi,

I can only speak of reimbursements handled by ffis e.V.

You need

 a) Approval by Debconf12 team for a certain sum

 b) Information by Debconf12 team whether ffis e.V., SPI Inc. or ISIC
    will handle the particular reimbursement.  (For people with German
    bank accounts, it will probably be ffis, for Northern American it
    will probably handled by SPI.)

 c) All *original* receipts that prove the costs you would like to get
    reimbursed.  If you are unsure what to attach, feel free to
    contact kasse at ffis.de.

 d) A properly filled out and signed reimbursement form:

    21. http://www.ffis.de/Verein/Erstattungen.ps  [German Bank account]
    22. http://www.ffis.de/Verein/Reimbursement.ps [International bank account]
    23. http://www.ffis.de/Verein/erstattung.php   [interactive form]


c) and d) need to be sent to us using the address on the form.  Best
would be to send things to us as soon as the attendee is well back
home.


In the past, the Debconf team has collected names, mail addresses and
approved sums for reimbursement of the people who are entitled to
receive reimbursement that was sent to us as a list.  This was very
helpful.  Maybe you could do this again this year.


Please don't try to collect all relevant receipts and forms during
Debconf in one bunch.  This is bound to fail as people need at least
their ticket back home - which they need to send to us in order to
receive reimbursement.  In the past, some people lost these receipts,
thinking that copies were enough.

Regards,

	Joey

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