Re: [Debconf-team] [Debconf-discuss] Travel sponsorship BoF: minutes
On Mon, Aug 23, 2010 at 02:22:18PM +0100, Ian Jackson wrote:
> Philipp Kern writes ("Re: [Debconf-discuss] [Debconf-team] Travel sponsorship BoF: minutes"):
> > On Mon, Aug 23, 2010 at 12:35:47PM +0100, Ian Jackson wrote:
> > > I think the right answer is to guess and cushion the shortfall and/or
> > > surplus from general Debian funds. We have a lot of money in the
> > > bank, [...]
> >
> > Wrong assumption. Sadly.
>
> According to the last monthly report from the SPI Treasurer, SPI holds
> slightly over US$100,000 with a Debian earmark.
>
And we still have to pay a lot of DebConf10 costs, leaving us probably with
less than half that amount. (<50000)
The problem is more complex than "getting cheap tickets", I do not have time
to elaborate too much, so let me abuse of putting some ideas using bullet
points and bad English :)
We need to:
- determine a very clear guideline about the process:
- *who* can ask money,
- *why* you can ask money
- *how* much money you can ask (*).
- determine how split the money between all the people who ask and who we
reject.
Traditionally, we have not known if we have money for travel sponsorship very
close to debconf dates, so people has paid very expensive tickets. One of many
complains was: if I would have known this at least 1 month ago I could have bought
cheaper tickets.
In every debconf, the first goal has been being able to pay food and lodging,
and they if there is enought money, then give travel sponsorship.
The situation has been always complex because the relationship between DebConf
and Debian in several ways (one of them being money) is not clear. There
is a discussion about this pending, but we can solve the points above
independently of the outcome of that discussion.
(*) I see the money you get to help paying your travel is a bit like when
you get an university grant. You are usually given less money than you need
and you need to make it work... However, I have always seen very differents views
here.
Ana
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