[Debconf-team] Fwd: March 13 localteam meeting notes
Hi global team,
The meeting below happened in person on Saturday. Notes were collected via
whiteboard. If you want more information about anything below, just ask.
- Jimmy Kaplowitz
jimmy@debian.org
----- Forwarded message from Clint Adams <schizo@debian.org> -----
From: Clint Adams <schizo@debian.org>
To: DebConf10-Localteam List <debconf10-localteam@lists.debconf.org>
Subject: [Debconf10-localteam] March 13 localteam meeting notes
Date: Sun, 14 Mar 2010 01:24:30 +0000
Our collaborative notes / faux minutes:
- introductions
- no new volunteers
- reports from teams
- talks
- call for papers is on the wiki. also some related pages describing terms related to this week and page for ideas
- most importantly, we are trying to get more than just talks: debates, art installations, workshops, other interesting contributions ...
- brainstorming page is for both proposing things, and going there to look ideas for you to _give_ someone else's idea of a talk.
- see various emails to the lists
- invited one speaker (Eben Moglen) and he also wanted SFLC to be involved (which we want too)
- platinum sponsors have bought the ability to present a sponsored free software talk
- various penta things need to be done (drop down list needs to be changed) ACTION
- some global people will help with things like selecting talks
- What address to be used to reach the talk team? list or not? something with minimal transparency is desired: talks@dc.org .. If you reply to something from here, reply and CC talks@dc.org. Redirect questions to the broader list if they apply there.
- When is the deadline? (sponsorship deadline is april 15th but that doesn't have to be it)
- discussion of talk selection date: May 15? May 20? deadline for submissions: April 15? May 1?
- tentative decision: may 1 for submissions deadline
- talk selection retreat idea
- second CfP?
- where to send to / who sends it from/what return address? send from "talks@dc.org"
- Sponsorship
- if we don't get money we will eat ramen noodles (but not high-quality ramen noodles) for a week
- corporate stuff is ongoing, many former sponsors have been mailed.
- We could use some government contacts. Who knows gov contacts whom can get things? Biella has some ideas. But in the US government funding is much less than other countries.
- Once you get some big names, it's easier to go after smaller sponsors.
- there is money at columbia for things students are involved in. That is a possible funding source, if you can get something involved that benefits the students.
- Biella will contact ACM at NYU.
- If you want to get _your_ company to sponsor, contact pablo and he can give you information about it. There are lots of ideas here (not listed in the notes)
- Other universities might sponsor?
- Follow-up from DC9 - still trying to send out thank-yous
- Postpone decision of sponsorship decision timeline until next meeting
- Next meeting at: target to the weekends after the sponsorship deadline (April 15th)
- Reconfirmation deadline and it's interactions with the various forms of sponsorship. DECIDED: June 1st is reconfirmation deadline.
- Deciding reconfirmation dates is hard. See below for a decided timeline
- T-shirts
- what about an option to buy a t-shirt without sponsorship on it? Best to not annoy sponsors, we could say "everyone gets shirts with sponsors, you can buy one without sponsorship if you want".
- Day trip
- What day? Friday is coney island fireworks.
- Coney island game+fireworks (fireworks at 2100 or 2130)? (What if this was the conference dinner instead?) Combine coney island and the formal dinner together?
- Rain contingency plan?
- The only reservation is that Friday isn't in the middle of the week
- Group baseball tickets need three weeks notice and you get lots of nice perks.
- Coney island (D 125th -> Stillwell is accessible)
- DECIDED: daytrip Wednesday, Coney island plan.
- Should plan a DebianNYC event to Coney Island to test it out and make plans and all.
- Food
- We can use the cafeteria to serve our own food (we can't use our own stuff there)
- What breakfast options are there around the morning? What other locations around are there?
-
- Registration stuff
- discussion: We need a category that caters more towards corporate people whom don't
- Sell something like SFLC membership with registration, to make prof attendees feel good? Other things to make prof registration above and beyond actual cost more attractive.
- Next meeting agenda
- Check in with groups who report back
- Discussion about the food
- Timeline:
- March 17 - Registration reminder email
- April 15 - registration for sponsorship
- April 17 - Event submission reminder
- April 17 - bursary committee decides who gets sponsorship money (first pass)
- may 1 - Talk submission deadline
- may 20 - Talk committee says "yes or no to talks"
- Reconfirmation reminder mail
- June 1 - Reconfirmation deadline
- June 15- Publish schedule
- Preliminary housing assignments (shown to attendees)
- July 1 - Housing numbers confirmed
- July 9 - Send housing numbers to CUHousing
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