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[Debconf-team] [james@hackervisions.org: Re: DC10 date options]

Forwarding James's mail to you all; DebConf's mail server rejected it. James,
your HELO should be a fully qualified hostname. :)

- Jimmy Kaplowitz

----- Forwarded message from James Vasile <james@hackervisions.org> -----

From: James Vasile <james@hackervisions.org>
To: Jimmy Kaplowitz <jimmy@debian.org>
Cc: debconf-team@lists.debconf.org, debconf10-localteam@lists.debconf.org
Subject: Re: [Debconf-team] DC10 date options
Date: Wed, 14 Oct 2009 12:58:11 -0400

I've produced a lot of events, and date/venue are always the biggest
hurdle.  Nailing those down will let us proceed with other matters.

Having attended various schools at Columbia, I lack confidence in any
assurance they will let us know in November.  Without a firm
committment on date, venue and lodging, we could easily end up back at
square one as other dates fill up, circumstances change, somebody with
more pull requests the space, etc.

I like option B.  Nail it down hard.


At Wed, 14 Oct 2009 12:23:25 -0400,
Jimmy Kaplowitz wrote:
> OK, we now have two options for dates from the Columbia Conference Housing
> people. Here goes:
> a) June 12th-27th (including setup, debcamp, debconf, departure/cleanup)
> Pros: - nicer weather (less hot/humid than option b), on average by about 2
> 		      degC and 1.1cm of precipitation, though NYC weather is
>                       more variable this suggests during both time periods)
>       - all lodging in one building
>       - doesn't conflict with European vacations
>       - less relevant whether the lodging has air conditioning
>       - works nicely for Sledge's vacation ;)
> Cons: - we might not be able to get sufficient lodging to use this option
>         due to possible renovations; would know for sure at an unknown time
>         in november
>       - some lodging slightly further away than in option b) but still
>         manageable
>       - doesn't coincide with European vacations
>       - one talk room would be unavailable during DebCamp due to an
>         overlapping ACM conference; more people would therefore be around but
>         we would still be able to get enough space for DebCamp purposes
>       - lodging doesn't have air conditioning
>       - less time for planning/prep/sponsorship/talk review
> b) July 24th-August 8th (including setup, debcamp, debconf, departure/cleanup)
> Pros: - we can get a commitment on this option now; they have tentatively
>         blocked out 300 beds for us, with it being easy to add more
>       - coincides with European vacations
>       - one of the lodgings has air conditioning, though others don't
>       - no scheduling conflicts for venue rooms; wide open right now
>       - lodging is on average closer than in option a) and overall at least as 
>         close, though it's not a huge difference
>       - more time for planning/prep/sponsorship/talk review
> Cons: - The weather may be a bit hotter and more humid
>       - lodging spread out over two/three buildings, but all of them are much
>         much closer than MT and FdS were at dc9 (2-4 minute walk between them)
>       - it's more relevant that some lodging lacks air conditioning, though
>         fans plus open windows will likely be an effective substitute
>       - conflicts with European vacations
>       - works badly for Sledge's vacation :(
> Thoughts? My vote is b), though both have compelling aspects to them.
> - Jimmy Kaplowitz
> jimmy@debian.org
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> Debconf-team@lists.debconf.org
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