Hi! * Amaya <amaya@debian.org> [060707 11:04]: > > So I took the liberty to create a seperate wiki page for that, based > > upon the location checklist we created previously [9]. > That's great, I think we now owe you a _bear_ too! I would like to have Erdbaeren :) > Anyway, I am missing the estimated cost of each venue there, how hard > would it be to add that info in order to compare each option? I'll try, but that is a bit difficult... We still lack some numbers, e.g. from EDI; I'll try a calculation (well, more a approximation; maybe stockholm can correct my numbers) based on 50 full sponsored people during DebCamp and 350 during DebConf. Please correct me, if you think I'm far of with my estimations: For SJJ it's quite easy: 33 * ( (50*7) + (350*7) ) = 92400 Euro EDI is more complicate... (so feel encouraged to correct me with this!) Let's start with the food: (I'll now start with an upper and lower limit estimation): We got one offer for about £2-2.5 [3-3.7 Eur]; EDI mentions an "estimated maximum £4.50" [6.7 Eur] in their venue wiki: Lower limit: 3 * ( ( 50*7) + (350*7) ) = 8400 Upper limit: 6.7 * ( (50*7) + (350*7) ) = 18760 Conference facilities: I basically calculate the following: 1 Hacklab for 14 days (DebCamp and DebConf) 1 Hacklab for 7 days (onyl during DebConf) 1 Big lecture room for 7 days 1 Smaller lecture room for 7 days Lower limit (teviot / student union building): (65*14) + (65*7) + (73*7) + (290*7) = 3906 Upper linmit (Edinburgh College of Art): (218*14) + (218*7) + (509*7) + (725*7) = 13216 Accomodation: (Will be the same for both venues, so no upper and lower limit; costs not clear by now, wiki mentiones a lower of £11.50 [17.2 EUR], but I guess we'll get quantity discount) (17.2*(50*7) + 17.2*(350*7)) = 48160 So EDI ends up in total with (Accomodation+conference rooms+food): Lower limit: 48160 + 3906 + 8400 = 60466 Euro Upper limit: 48160 + 13216 + 18760 = 80136 Euro (No costs for internet added on purpouse; both venues have ISPs ready to sponsor us.) Warning! These numbers are *just* estiamtions! They don't include tings like: - differences in flight prices (will mostly affect SJJ) - possible quantity discounts (will mostly affect EDI) - extra fees for 24*7 opening hours (will increase costs for EDI, but not SJJ) - "cost reduction" by not doing talks during weekends (Doesn't matter for SJJ, but would be an option for EDI) and similar. Real fees might be far of (but hopefully not much more); so this is a just a quick, rough estimation. (BTW: The Edingburgh guys promised better numbers til Monday, so we should be able to make a decission based on facts not numbers.) Just as reference: In Mexico we spend roughly 17'000 Euro for accomodation, 31'000 Euro for food and 12'000 Euro for conference facilites; don't know the numbers for Helsinki or Oslo. Yours sincerely, Alexander -- http://www.netmeister.org/news/learn2quote.html http://www.catb.org/~esr/faqs/smart-questions.html
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