Re: [L-A Board] Minutes from today's round of meetings with TKY
I also signed the insurance papers yesterday for equipment insurance and
organisors insurance, both will be paid by the DebConf budget.
-a.
On Tue, 2005-06-28 at 15:34 +0300, Fabian Fagerholm wrote:
> Hi,
>
> Today we had an intensive round of meetings with different parties at
> the HUT campus. Lots of things were cleared up and agreed on. These are
> the minutes and notes for all the meetings.
>
>
> Building inspection (notes)
> ===========================
> Location: Otaranta 8, Espoo
> Time: 09:00 - 10:15 EEST
> Present:
> Aschwin van der Woude, Chairman, Linux-Aktivaattori ry.
> Christian Elg, Chairman of the Executive Board, TKY
> Fabian Fagerholm, Board member, Linux-Aktivaattori ry.
> Jaakko Niemi, DebConf5 organizer, Debian
> Jesus Climent, DebConf5 organizer, Debian
> Matti Kauppila, Real Estate Director, TKY
>
> The building inspection was carried out in accordance with the housing
> contract with TKY. All room types were inspected and the building was
> found to be in generally good conditions. Pictures were taken of all
> room types. Mr. Kauppila will draft the official inspection minutes
> which will be signed by Linux-Aktivaattori representatives.
>
> A few remarks were made:
>
> On Thursday, 30th June, the rooms will be furnished with beds, chairs,
> small bedside tables and kitchen tables (as applicable per room type).
> Curtains might be provided but this depends on the Athletes Village
> organizers who will rent the building after DebConf5.
>
> On Friday, 1st of July, the keys will be handed over to a
> Linux-Aktivaattori representative in accordance with the housing
> contract. Fabian Fagerholm will represent Linux-Aktivaattori.
>
> Details of network issues are handled separately.
>
> Stoves will primarily be switched off. The organizers can switch the
> stoves on if needed, but DebConf5 organizers are responsible for any
> extra cleaning required as a result of messy cooking.
>
> On Monday, 18th of July at 12:00, the building must be empty and
> cleaned. At that same time, TKY, Linux-Aktivaattori representatives and
> DebConf5 organizers will carry out the check-out inspection of the
> building. Preferably the same people should be present as in this
> meeting.
>
>
> Network meeting
> ===============
> Location: HUT main building, Otakaari 1
> Time: 10:40 - 11:17 EEST
> Present:
> Aschwin van der Woude, Chairman, Linux-Aktivaattori ry.
> Fabian Fagerholm, Board member, Linux-Aktivaattori ry.
> Jaakko Niemi, DebConf5 organizer, Debian
> Janne Peltola, Security Expert, Computing Centre, HUT
> Jani Myyry, Administrator, Computing Centre, HUT
> Jesus Climent, DebConf5 organizer, Debian
> Kimmo Laaksonen, Networks, Computing Centre, HUT
> Petri Paavola, TRINET, HUT
>
> The HUT representatives described a network setup that would enable
> DebConf5 to use WLAN services in the Computer Science department's
> facilities as well as the Otaranta buildings and Smökki. A single
> address space will be available in all locations.
>
> For administrative and security reasons, the following requirements were
> made:
> * The DebConf5 network setup will need to be thoroughly documented
> in advance, and the documentation has to be provided to HUT.
> * DebConf5 servers must be allocated to specific addresses. This
> allocation must be documented and provided to HUT.
> * In the CS department, authentication for WLAN users will be
> provided by DebConf5's RADIUS server.
> * DebConf5 attendees must receive clear instructions that no
> additional WLAN equipment may be plugged in. HUT network usage
> rules apply, and are available in English.
>
> The HUT representatives were informed that an Intel engineer will set up
> the WLAN network.
>
>
> Administrative meeting to sign Smökki contract
> ==============================================
> Location: TKY Secretariat, Otakaari 11
> Time: 11:20 - 11:40 EEST
>
> The details of the Smökki contract were cleared, and the contract was
> signed by Aschwin var der Woude.
>
> Some additional instructions were given. In particular, a checklist for
> initial inspection was provided. The inspection will be carried out when
> the keys are obtained on Friday, 1st July.
>
> The payment for Smökki and Rantasauna will be processed in the coming
> days.
>
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