Hi, To help people contact potential venues, it would be useful to have estimates of the requirements. For example, for a DebConf in Europe, could someone provide guesstimates for: A) minimal/ideal capacity for on-site accomodation B) minimal/ideal capacity during the day (= (A) + people with off-site accomodation), typically for meals C) minimal/ideal number of talk rooms + capacity D) minimal/ideal capacity of the main talk room for plenary talks E) minimal/ideal number of smaller meeting rooms for hacklabs F) minimal/ideal network bandwidth G) required on-site or proximity facilities (e.g. bar)? And anything else that is important and that I might have missed. Lucas
Sharing the checklist we used for DebConf23.
Hall 1:(Noisy hacklab) Capacity 150 (24 hour access required with facility for Beer service in the evenings) Hall 2: (Silent hacklab) Capacity 30-50 (24 hour access required) Hall 3: (Main hall) Capacity 300-500 Hall 4: (Second hall) Capacity 75-120 Hall 5: (BoF room) Capacity 40-100 Smaller halls/boardrooms (5 Nos): (front desk, video room, adhoc sessions etc) Capacity 10-50 Twin/triple sharing rooms for additional 150-200 people
On 28/10/23 at 17:47 -0300, Antonio Terceiro wrote:Everyone is probably aware of the current state of affairs in Israel. Based on that, the DebConf committee has decided to call for bids to host DebConf24. The committee would like to express their appreciation of the Israeli team, and the work they've done over several years. Given the current uncertainty about the situation, we regret that it will, once again, most likely not be possible to hold DebConf in Israel. To submit a bid, please create the appropriate page(s) under https://wiki.debian.org/DebConf/24/Bids, and add it to the "Bids" section in the main https://wiki.debian.org/DebConf/24 page. There isn't very much time to make a decision. We need bids by the end of November, in order to make a decision by the end of the year. Please send a message to debconf-team@lists.debconf.org to let us know when you are ready for review of your bid to begin. We also suggest hanging out in #debconf-team on IRC. The template for a DebConf bid is: https://wiki.debian.org/DebConf/General/Handbook/Bids/LocationCheckList Given this short deadline, we understand that bids won't be as complete as they would usually be. Do the best you can in the time available. Bids are evaluated according to: https://wiki.debian.org/DebConf/General/Handbook/Bids/PriorityList You can get in contact with the DebConf team by email to debconf-team@lists.debian.org, or via the #debconf-team IRC channel on OFTC or https://matrix.to/#/#debconf-team:matrix.debian.social -- on behalf of the DebConf committee.
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