guidance on (Women's) MiniDebConf fees

[Daniel Pocock <daniel@pocock.pro>]

Hi Chris,

Would you consider adding any more guidance on the wiki[1] about
expenses that are likely to be approved or excluded for people who
organize a (Women's) Mini DebConf, or do you prefer to avoid listing
them and simply review them on a case-by-case basis?

For example, would Debian only pay for speaker's travel (already
explicitly mentioned in the wikis) or can organizers also request funds
for venue hire, catering and publicity?  Is it possible to go further
and provide any hints about what figures are reasonable?  Or would they
be expected to find their own sponsors for such things as some events do?

My personal impression is that in some regions speaker's accommodation
costs may be quite low compared to other cities, Debian actually saves
some money and that could offset venue costs.  However, in such regions
the potential funding from local sponsors may be harder to obtain, so
some venue & catering funds may be needed.

Regards,

Daniel

1. https://wiki.debian.org/Teams/DPL/SponsoringGuidelines#Meeting_Guidelines