Re: Update to reimbursement procedure (now: max 3 months after expense)

[Tollef Fog Heen <tfheen@err.no>]

]] Lucas Nussbaum 

> On 06/10/14 at 13:33 +0200, Holger Levsen wrote:
> > Hi,
> > 
> > On Montag, 6. Oktober 2014, Lucas Nussbaum wrote:
> > > > Both 2008 and 2011 are more than a year ago, so I don't see any
> > > > justification for making this change and would like to see it reverted.
> > 
> > /me too
> >  
> > > Also, I don't think that 3 months is unreasonable. My employer applies a
> > > two-week soft deadline, and a one month hard deadline for travel
> > > reimbursements.
> > 
> > or have it raised to 6 months. 3 month is really not that long, esp for those 
> > who are too being busy due to jobs or whatever. (While within a job one can do 
> > these request on job-time, so a shorter interval is more reasonable here.)
> > 
> > Also we don't want to punish those we want to support :)
> 
> Sure. But should we punish our Trusted Organizations with reimbursement
> requests that take several months?

Somewhat of a separate problem, but it seems we're currently punishing
our volunteers with delays of many months.  AIUI, people are still
waiting for reimbursements for the release sprint nine months ago.

> It takes 15 to 30 minutes to gather receipts, scan/snail-mail them, and
> request reimbursement via email. If for good reasons, you are
> temporarily so busy that it's not possible for you to find those 30
> minutes in 3 months, I can accept that, and will not blindly reject
> reimbursement requests (especially if you send an email to inform that
> you will be late before the 3 months deadline). But on the other hand, I
> would like to set the expectation that reimbursement requests should
> generally be sent in less than 3 months, which seems to me like a
> totally reasonable deadline in the general case.

It takes 30 to a minute to process a payment through online banking, so if we're
applying the same scale for reimbursements, those should never take more
than three days, then?  (It also takes way more than 30 minutes for me
at least to mail anything using snail mail, since that means a trip to
the post office.)

I think you're addressing the wrong problem here.

-- 
Tollef Fog Heen
UNIX is user friendly, it's just picky about who its friends are