Sorry for the delay in replying to this. Comments inline. * Daniel Pocock <daniel@pocock.pro> [2018-03-27 22:19:41 +0200]: > Hi all, > > The deadline to apply for a DebConf travel and accommodation bursary is > 13 April > > That is before the official announcement about who participates in GSoC > and Outreachy. > > Has anybody looked into the procedure for students to apply? Will the > bursary team give them an extended deadline? Or should all the > candidates apply before 13 April? Does the Outreach Team have a program-specific budget to send interns to DebConf? [the following is not current information; I don't know the current information; it's up to current outreach team members to find the accurate information for this round] When I was last involved, the breakdown was like this: - Each Outreachy intern would be able to get US$500 for conference travel, from Conservancy (so, in the end, from the sponsoring organization). - Each GSoC _organization_ would be able to get partial travel funding to send _one_ outstanding intern to a conference (iirc the amount was US$500 as well). This kind-of-prevents sending current interns to conferences: how can you tell an intern is outstanding before their internship has completed? GSoC organizations would also recieve a discretionary US$500 per accepted intern, which we usually considered as part of a travel budget for GSoC interns _and mentors_. Finally, GSoC organizations get a US$2200 budget to send two mentors to the mentor summit. [end outdated information] If the Outreach Team has a program-specific budget to send interns to DebConf, please let the DebConf bursaries team know and we can special-case handling your applicants to avoid double-funding. If the Outreach Team doesn't have a program-specific budget, or if the program-specific budget doesn't cover the full amount of the expenses for a given prospective intern, the rest of the amount could be covered through the usual DebConf bursaries process. Considering the acceptance announcement for GSoC is 23 April (and I expect Outreachy to be around that date as well), it is well within the DebConf bursaries review/ranking timeline. The Outreach Team should send us the list of accepted interns for this round and we will be able to factor the information in our rankings. > Some candidates who do not get selected for GSoC or Outreachy might > still be selected for a diversity bursary or based on other > contributions to Debian so I generally think it is a good idea for > everybody who applied for GSoC or Outreachy to look at the application > form before 13 April: > > https://debconf18.debconf.org Regardless of GSoC/Outreachy status, yes, please have prospective interns register and ask for a bursary (at least for food and accommodation) within the DebConf-mandated deadlines (that is, before the 13th of April). It only takes a few minutes to register and you can edit your registration afterwards. There might be an extension (as we don't really have a budget yet), but I would really like to keep it short. Thanks, -- Nicolas Dandrimont ..you could spend *all day* customizing the title bar. Believe me. I speak from experience." (By Matt Welsh)
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