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Re: threading applications on debian-outreach list (was: Regarding Google Summer of Code 2018)

On 21/02/18 00:11, Daniel Pocock wrote:
> On 20/02/18 07:58, Molly de Blanc wrote:
>> Related comments from the Outreachy mentors list:
>> On 02/19/2018 03:39 PM, Outreachy Organizers wrote:
>>> Other mentors who have applicants contacting them privately -
>>> Please also note that if (and only if) you add your chat/IRC/forum
>>> nickname to your mentor information, applicants will see the following
>>> paragraph:
>>> "Please try to contact the mentor on public community channels as much
>>> as possible. Often other mentors for the project can answer your
>>> question or point you in the right direction to get help. They may be
> Molly, thanks for pointing this out, with all the different policies
> from both GSoC and Outreachy this is one example of why it is so good to
> have a team approach as I doubt any one of us will remember all these
> details alone.
> Based on this feedback, I'm encouraging students to apply through the
> list and based on the concern from Dashamir about email overload, I've
> embedded a thread ID in the links so that the replies are threaded.
> For anybody else who wants to create links for the wiki, here is the
> script I used:
> https://github.com/dpocock/gsoc-make-wiki-links

I've made some further adjustments for a few reasons:

- many replies don't use the correct thread ID from the URL and so the
messages are not being threaded

- in some cases students were simply replying to other students'
messages on the list, not even for the same project that was in the thread

Overall, I feel that this would have been really good if the threading
worked (because mentors can then opt out of the threads they don't want)
but as it hasn't worked like that in practice I'm not going to continue
asking students to introduce themself this way.

On a positive note, the message subject lines made it easier to filter
and the body template embedded in the URL appears to work quite well and
maybe that is something other mentors will want to copy.  I've done a
similar thing for the links on the Reimbursement[1] page.

Does anybody else have feedback about how this worked/didn't work or how
to improve it?



1. https://wiki.debian.org/Teams/DPL/Reimbursement#Who_will_reimburse_you

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