Hi all, Montreal's DC17 bid team had a nice presential meeting on Dec 22nd and I'll try to summarize what was discussed. The main point of the meeting was to present to everybody the current status of our two main venue options: College de Maisonneuve and École de technologie supérieure (ÉTS). Jerome (lavamind) is the main contact with C. de Maisonneuve and presented the costs we'd have to host the conference there. The discussion with C. de Maisonneuve is in a quite advanced stage and we have already in hands details about prices, procedures and restrictions. The related document will be available soon in our git repository. For details about College de Maisonneuve venue see https://wiki.debconf.org/wiki/DebConf17/Bids/Montreal/Venues/CollegeDeMaisonneuve Alexandre Viau (aviau) is a new member in the team, and being a student at ÉTS and member of the Maison du Logiciel Libre committee, will be our contact with the École de technologie supérieure. ÉTS infrastrucutre seems to be totally ok for hosting DebConf, and their strongest point now is their intention to offer all facilities for free, incluing security fees and so on. For details about ÉTS venue see https://wiki.debconf.org/wiki/DebConf17/Bids/Montreal/Venues/EcoleDeTechnologieSuperieure Some actions that should be taken after this meeting: - Alexandre will ask ÉTS an intention letter, saying that they want to host DebConf17 for free. That might be done in the middle of January. - We need estimated costs for hosting attendees in hotels close the the venue. Jerome will check prices from Hotel Universel and Alexandre will check with Mariot. Tiago will ask old DebConfers some details about lodging, for instance an estimation of the amount of people who wouldn't be comfortable with our current indoor arragements. - Alexandre and Jerome are the persons who will answers the questions realted to the venues in the dc-team list. Other generic questions may need a collaborative work by team members and we'll make it in the IRC channel. - Alexandre will check details about visa and for now he's the person responsible to collect information about this subject. Updates in the wiki may be needed. - Pollo will keep poking Red Cross for equipment rental. - Alexandre will contact Turisme Montréal to see what kind of assistance they can provide for an international conference like DebConf. - Tiago will create a project (in Alioth?) for hosting our documents. - At least 6 team members seem to be able to join DebConf16 in Cape Town and work close to the local organisers. They should add this information in the wikipage. - We'll make a clearer comparative table in the wikipage for the two current venue options. We agreed that we won't make a decision now about which one is the main venue. We'll rather provide all the information for the DC commitee and discuss with them before making a choice. - From now all team members should be subscribed to the dc-team list and should be present in the dc-team IRC channel. - Tiago will add a section in the wikipage for people to add original ideas for DebConf17 in Montreal. Some really nice ones came up during the meeting but I'll let them to be elaborated in the wiki :) Bests, -- tiago
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