Re: Company for DC16 - some research
Makes a massive amount of sense, and I totally support it.
I don't really view Heidi's fee as a "paid conference organizer" in the
commercial sense. I more view it as a "tax" by the university in return
for taking on a whole lot more financial burden for the event, which is
completely reasonable. Especially since it's likely to save us money
overall.
Allison
On 07/04/2015 12:26 PM, Bernelle Verster wrote:
> Hi all
>
> For some reason (probably because TEDx could never be mistaken for
> anything close to academic) this option never occurred to me. Speaking
> to Graham on Friday, he seemed quite confident that this could be argued
> to be a UCT-hosted conference, aka with enough academic relevance. If we
> can get the conference channelled through UCT (in effect making them a
> sponsor, I think), that would make our lives sooooo much easier, mainly
> UCT-related admin-wise and cost-wise.
>
> Just as an example, the accommodation by itself (not considering
> potential food savings, no venue savings etc):
> R283.00 - non-UCT
> R 247.00 - UCT hosted. [1]
> Difference of R36.00 per person per night
> So conservative estimate of, say, 200 people for 7 nights of DebConf =
> 36*200*7 = at least R50 400.00 savings (=~ 3 600 EURO saving).
>
> This would almost certainly negate Heidi' s fee, and resolve the TAX issues.
>
> For now, I will hold off taking this thread's questions to Matthew
> Walton's office, until we have chatted to Heidi Tait, unless you feel
> strongly otherwise.
>
> Side-note: I suspect some of you at least may feel uncomfortable at the
> 'paid conference organiser' aspect of this, but I suspect also that the
> exact nature of her services can be negotiated, and should in my opinion
> be limited to her knowledge of UCT's systems, and how they interface
> with our requirements, rather than 'doing everything'. I do feel
> strongly that economically speaking alone could be enough to seriously
> consider this option, and I am also very confident that this would not
> mean the local team would back off from the organising aspects at all!
>
> regards
> B
>
> [1] - http://www.accommodation.uct.ac.za/vac_accom/group_booking/
>
> On Fri, Jul 3, 2015 at 12:50 PM, Graham Inggs <graham@nerve.org.za
> <mailto:graham@nerve.org.za>> wrote:
>
> Hi
>
> I've just chatted to Bill Randall who was one of the organizers of
> the 6th International Symposium on Process Tomography [1] held in
> Cape Town in 2012.
>
> He suggested I speak to Heidi Tait of the Continuing Professional
> Development programme [2], who greatly assisted in organizing their
> conference (for a fee). If the finances can go through UCT, we
> might be able to avoid registering a company and paying VAT.
> He is going to introduce me to her later and I'll see if we can set
> up a meeting for sometime next week.
>
> Cheers
> Graham
>
> [1] http://www.isipt.org/ispt6/
> [2] https://www.uct.ac.za/continuinged/cpd/
>
>
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