Checking in.
I tried reviewing the text file, and I just don't have the imagination
required to envision it as pages in brochure. Will we have a draft
PDF ready soon? (I promise that I will be able to turn around feedback
very quickly (within 24 hours. I imagine others will provide on-list
feedback fairly quickly as well)
Thanks again,
Brian
On Tue, Sep 1, 2015 at 12:24 PM, Bernelle Verster <bernellev@gmail.com> wrote:
> Brian,
>
> Tammy is adding content this week, we should have a draft for you by Friday.
>
> It would be good if you can review the text file, it is not hard to read.
> The bike shedding incident has been resolved.
>
> I did offer to try put the content into an interim latex file as has been
> done in the past, but the feeling from the team (particularly Martin and
> Allison) was to wait a bit longer for a better document.
>
> Cheers
> Bernelle
>
>
> On Tuesday, September 1, 2015, Brian Gupta <brian.gupta@brandorr.com> wrote:
>>
>> Bernelle,
>>
>> Has any work been done on the document beyond the text? Also, you
>> mentioned a bikeshedding incident related to the brochure? Is this
>> resolved?
>>
>> Do you need outside input to resolve it?
>>
>> I can not emphasis enough how important the brochure is. We should be
>> already reaching out to sponsors, and the brochure is essential for this.
>>
>> Cheers,
>> Brian
>>
>> P.S. - Remember perfect is the enemy of good. We need to wrap this up! :)
>>
>> On Mon, Aug 31, 2015 at 1:51 PM, Bernelle Verster <bernellev@gmail.com>
>> wrote:
>> > Hi Brian
>> >
>> > My apologies for this, I understand the urgency.
>> >
>> > I am currently on conference for my work, and will be back in South
>> > Africa
>> > on the 7th of September. I hope to have this done shortly thereafter. It
>> > is
>> > unfortunate but inevitable. I havereceived feedback that the text
>> > version
>> > is not that hard to read.
>> >
>> > I am trying to coordinate things from abroad with the designer, but it
>> > is
>> > not as easy as being at home.
>> >
>> > Regards
>> > Bernelle
>> >
>> >
>> > On Monday, August 31, 2015, Brian Gupta <brian.gupta@brandorr.com>
>> > wrote:
>> >>
>> >> Bernelle,
>> >>
>> >> When will a PDF version of the brochure be ready for review? We really
>> >> need to wrap this up soon, as it's one of the most, if not the most
>> >> important documents for raising funds.
>> >>
>> >> Please note that I haven't reviewed the text-only version as I was
>> >> expecting you to send the PDF shortly thereafter, and I find the
>> >> brochure easier to review in it's "brochure" form.
>> >>
>> >> This is super important, please send it to the team for review. Please
>> >> note that it doesn't have to be "perfect", as we're going to provide
>> >> additional
>> >> feedback, and in this case we really need to "ship it".
>> >>
>> >> Thanks,
>> >> Brian
>> >>
>> >> On Fri, Aug 21, 2015 at 10:57 AM, Bernelle Verster
>> >> <bernellev@gmail.com>
>> >> wrote:
>> >> > Hi all
>> >> >
>> >> > We had our first bikeshedding incident and the brochure design is
>> >> > lagging behind. We hope to have this done shortly. In the interim,
>> >> > please find the text only version of the sponsors brochure attached,
>> >> > as requested.
>> >> >
>> >> > best regards
>> >> > Bernelle
>> >> >
>> >> > On Mon, Aug 17, 2015 at 5:02 PM, Bernelle Verster
>> >> > <bernellev@gmail.com>
>> >> > wrote:
>> >> >> Hi all
>> >> >>
>> >> >> Minutes of the sponsors meeting held at DebConf below.
>> >> >>
>> >> >> The next important actions:
>> >> >> ACTION: Finalise brochure (Bernelle and Tammy), Deadline Friday 21
>> >> >> August, may be done tomorrow already)
>> >> >> ACTION: Send content of brochure to sponsors team (Bernelle)
>> >> >> ACTION: Source 25 (minimum) leads, local companies that may be
>> >> >> appropriate to approach. (To cover ~50% of budget, at least) (DC16
>> >> >> team)
>> >> >> NOTE: The next 10-12 weeks, up until November is the opportunity to
>> >> >> get into this year's budget. (All)
>> >> >> ACTION: Rrefresh who is working on the -sponsors team. (DC sponsors
>> >> >> team)
>> >> >>
>> >> >> Sponsors BOF - Madrid room.
>> >> >> 17aug16
>> >> >>
>> >> >> Attending:
>> >> >> Allison Randall (arrived 16:30: video call)
>> >> >> Daniel Lange
>> >> >> Margarita Manterola
>> >> >> Martin Krafft
>> >> >> Christian Salzmann
>> >> >> Clint Adams
>> >> >> Jonathan Carter
>> >> >> Simon Josefsson
>> >> >> Brian Gupta
>> >> >> Bernelle Verster
>> >> >> Giacomo Catenazzi
>> >> >> Moray Allan
>> >> >> Steve Langasek
>> >> >>
>> >> >> 1. Brochure:
>> >> >> Reviewed by the sponsorship team, then by Debconf team.
>> >> >> ACTION: Bernelle to send draft brochure to Brian
>> >> >> ZAR/USD: 10:1
>> >> >> "Microblog your involvement with your logo on our website." will be
>> >> >> DebConf/Debian pubilicity (there are 6 of us). Local team to get
>> >> >> involved in publicity too.
>> >> >> Childcare: in additional sponsorship opportunities section.
>> >> >>
>> >> >> 2. Job fair, booth:
>> >> >> May be a challenge in South Africa. Feedback in Germany was very
>> >> >> good.
>> >> >> Booths maybe did not work so well. Not properly staffed. Booths need
>> >> >> a
>> >> >> better strategy to attract better quality attention. - Drop booths,
>> >> >> not done at DC16. just have a backdrop, static poster, not manned.
>> >> >> Need to deal with Marketing department and/or Recruiting dept.
>> >> >> Alternatively, submit a plan beforehand (only bronze or up). But
>> >> >> feedback from Credativ was not bad.
>> >> >> Bring a booth to the job fair. - Merge the two.
>> >> >> Timing of job fair was perfect. Kris Rose was fantastic. Duration:
>> >> >> 1.5h, during Open Weekend.
>> >> >> Job Fair needs to be in a walk through area, central area.
>> >> >>
>> >> >> 3. Perks discussion:
>> >> >> Idea: Foodtruck branded. Quality assurance is an issue. Consider to
>> >> >> be
>> >> >> open 24 hours. The food team to make final decision.
>> >> >> "I don't feel strongly for itemised sponsorship for DebConf"
>> >> >>
>> >> >> 4. Sponsor leads:
>> >> >> Silver plus coffee, talk them into Gold, for example.
>> >> >> Generally: 50/50 local/global.
>> >> >> Next step: find 25 leads, minimum, local companies that may be
>> >> >> appropriate to approach.
>> >> >> The next 10-12 weeks, up until November is the opportunity to get
>> >> >> into
>> >> >> this year's budget.
>> >> >> Do not wait until the final report to send out the brochure. (Email
>> >> >> to
>> >> >> past sponsors, working on final report, or send the DC14 report)
>> >> >> (> DC15 report, 8 pages, some quotes, statistics, some images).
>> >> >>
>> >> >> Change perks: Logo on bag only for Gold. Silver: logo only on
>> >> >> T-shirt.
>> >> >>
>> >> >> 5. General:
>> >> >> Replacing sponsors table: For DC16 we are replacing the table with
>> >> >> separate files, with simple tools to output what we need?
>> >> >> Problem: Not keeping track of what happened in the past. What
>> >> >> happens
>> >> >> with emails back and forwards? Create a personal identity, and have
>> >> >> a
>> >> >> concise summary in the CRM.
>> >> >> Historically concerns about follow-through with dealing with
>> >> >> sponsors
>> >> >>> need to make a decision about who will be dealing with sponsors.
>> >> >> Introduce the policy of including a BCC. (shared IMAP) 'RT' has been
>> >> >> useful (a searchable email trail).
>> >> >>
>> >> >> Most NB thing to know:
>> >> >> 1. Have a dedicated person dealing with the sponsor - have
>> >> >> accountability.
>> >> >> 2. Need a feedback loop, to catch if follow-ups are lacking.
>> >> >> 3. Commit to keep track/ a trail of all the relevant information. ->
>> >> >> Log entry.
>> >> >>
>> >> >> ACTION: Who is working on the -sponsors team?
>> >> >
>> >> > _______________________________________________
>> >> > Debconf-sponsors-team mailing list
>> >> > Debconf-sponsors-team@lists.debconf.org
>> >> > http://lists.debconf.org/mailman/listinfo/debconf-sponsors-team
>> >> >