For anyone that was planning on helping setup on Thursday, there won't be much to do. for 100 reasons I pushed the equipment delivery to Friday.
Here is what can happen, but jit optimizations are likely, as are delays.
The HARD DEADLINEs are when talks start, and that will not change.
Friday
09:00 equipment delivered
09:00 - 11:00 2 hours setup room 327/328 (combined into one room)
11:00 - 13:00 2 hours lunch
13:00 - 15:00 2 hours setup room 329
15:00 - 17:00 2 hours setup room 338 (exact room number subject to change)
17:00 - 18:00 1 hour test streaming, file server, work out upload details
18:00 - 20:00 2 hours dinner - 6pm to 8pm = 18:00 - 20:00
Saturday
09:00 - 12:00 3 hours setup ballroom (pull some equipment from 1 of the talk rooms)
12:00 - 14:00 2 hours Video training in ballroom
14:00 - 15:00 1 hours tune encoding parameters
15:00 - 17:45 3 hours VIDEO TALKS plenaries in ballroom (HARD DEADLINE)
17:50 - 18:00 10 minutes post production training
18:00 - 20:00 2 hours dinner - 6pm to 8pm
20:00 - 21:00 1 hours remove equipment from Ballroom, put back in talk room
Sunday
09:00 - 10:00 1 hour finish hooking up equipment moved from ballroom
10:00 - 11:00 1 hour (empty)
11:30 - 13:00 1.5 hours lunch
13:00 - 13:25 1/2 hour more training in 327
13:30 - 17:45 3 hours VIDEO TALKS in 3 talk rooms (HARD DEADLINE)
The machines were setup and used at PyOhio a few weeks ago, so the only
config that may need to happen is IP assignment if there is no dhcp, and
change room=room_338 if that changes.
"setup room" means determine where everything will be placed - lectern, tripod, table for mixer and laptop, cables. put it in place, tape down the cables. maybe change configs.