Re: DebConf23 budget proposal - Revised
Hi Abhijith (2023.08.21_16:23:09_+0000)
Added my own edits, and re-generated from current git with current exchange
rates:
USD -47,145.39 assets:SPI
USD 222,745.17 expenses
USD 818.14 covid
USD 36.09 N95_mask
USD 60.16 sanitizers
USD 721.89 testing_kit
USD 10,888.51 equipment
USD 6,436.85 a/v_and_network
USD 421.10 purchase
USD 6,015.75 rental
USD 3,609.45 import_tax
USD 842.21 leased_line
USD 5,414.18 fees
USD 1,804.73 SPI
USD 3,609.45 bank
USD 2,887.56 incidentals
USD 1,203.15 local_team
USD 842.21 misc
USD 120.32 childcare
USD 601.58 printing
USD 120.32 tea_bar
USD 16,663.63 social
USD 2,406.30 after_party(barbecue)
USD 842.21 cheese_n_wine
USD 601.58 liquor_license
USD 240.63 purchases
USD 8,602.52 conference_dinner
USD 4,511.81 catering
USD 902.36 travel
USD 3,188.35 venue
USD 4,812.60 day trip
USD 9,637.23 swag:merchandise
USD 65,090.43 travel
USD 56,891.92 bursary
USD 10,614.77 diversity
USD 46,277.15 general
USD 8,198.51 team
USD 1,335.91 dc24
USD 2,770.77 debconf-ctte
USD 1,484.34 registration
USD 2,607.49 video
USD 109,300.13 venue
USD 19,630.60 debcamp
USD 13,028.91 food_accomodation
USD 6,601.69 halls
USD 89,669.53 debconf
USD 73,855.33 food_accomodation
USD 15,332.95 halls
USD 481.26 lawn_roof
USD -175,599.78 income
USD -3,549.29 meals
USD -9,180.04 registration
USD -162,870.45 sponsors
USD -13,234.65 bronze
USD -40,522.10 gold
USD -59,255.15 platinum
USD -47,716.94 silver
USD -2,141.61 supporter
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Based on: https://salsa.debian.org/debconf-team/public/data/dc23/-/blob/22232e580d765424e718fde98e5c6f0b646629cc/budget/budget.ledger
We are projecting a loss of 47k USD.
Since last budget:
expenses:
overall only a small bump, but lots of reorganization within.
expenses:covid: unmodified
expenses:equipment:
reorganized: network and video were merged. Total hasn't moved much.
expenses:fees:
bumped: paying into India is proving more expensive than Kosovo.
expenses:incidentals: unmodified
expenses:local_team:
bumped: out of town team will be visiting before debconf and need
accommodation.
expenses:misc: bumped: printing some banners for the venue
expenses:social:
broke down into more detail, small bump in conference dinner.
expenses:swag:
bumped: Adding some more swag, and providing for 400 attendees
instead of 300. 21 USD/attendee
expenses:travel: Overall unchanged, but reorganized
expenses:travel:bursary: bumped: with unused core team budget
expenses:travel:team:
reduced: We significantly over-budgeted core team travel in the
first budget. 20k USD -> 8k
expenses:venue:
reduced: We reduced our room-night capacity by the maximum 10%, that
the venue would let us, 1 month before the event. We think it's
pretty close to accurate, now. There should be further reductions
from self-paying attendees consuming room-nights, but this isn't
significant to the budget.
We also added a marquee to allow serving food outside.
income:
income:sponsors:
reduced: There has been a few recent sponsorship signups, but we're
still below the target we set.
income:meals:
increased: We didn't budget for this at all, before.
The projected income there for meals and registration is based on
payments made so far. There's another USD 15k of outstanding
invoices, but it's hard to know if these attendees will come or not,
so we're not counting on it.
income:registration:
increased: to current payments.
Stefano
--
Stefano Rivera
http://tumbleweed.org.za/
+1 415 683 3272
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