On Fri, May 31, 2019 at 09:07:04AM -0400, Sam Hartman wrote:
>
> Just a gentle prod to see where this is.
> I don't want things to lag too long.
Yes, sorry for not getting back to you earlier. It's been more than a
week since I should have followed up with this, but didn't.
> I also had a question about one item on the budget proposal:
>
> > - transport of meal reiumbursements for preparation and plannig work
> > of local team: ~ 600 USD
>
> What's that?
This should actually read "local team expenses - transportation and
meals" (i.e. expenses of the local team members that are constantly
going to the venue for preparations). The "of" is a typo, it should have
been an "or". I have rewritten this item.
Now let's try it again.
We have a new budget, and these are the main changes since the last
version of the budget that was approved by the (previous) DPL:
- Bump travel bursaries from 60k to 75.5k USD (pre-approved by the DPL)
- Bump video team budget from 4.5k to 6.8k USD (pre-approved by the DPL)
- Add venue rent cost of ~ 7800 USD, to be paid in the form of the
donation of a projector to the university (pre-approved by the DPL)
- catering costs down by ~ 4.5k USD, due to adjustment in the expected
attendance
- accommodation costs down by ~ 5k USD (ditto)
- several other items followed this pattern due to the reduction in the
expected attendance
- dropped expenses with swag (flip flops), invited speakers, and
childcare (it turns out that there were not requests).
- other relevant new expenses added:
- non-disposable drinking cups: ~ 1.5k USD
- incidentals during the conference: 1k USD
- local team expenses: ~ 600 USD
- running a fiber from one of the rooms to the video team server room:
~ 1000 USD
- renting sound equipment: ~ 4500 USD
So, I would like to have the following budget, presented below as a
ledger(1) report, approved. We are positive by a little over 4000 USD
(assets:SPI).
USD 4,118.74 assets:SPI
USD 170,643.73 expenses
USD 85,500.00 bursaries
USD 75,500.00 bursaries
USD 10,000.00 diversity
USD 1,430.85 graphic materials
USD 986.79 banner
USD 197.36 paper
USD 246.70 poster
USD 1,000.00 incidentals
USD 370.05 insurance
USD 567.41 local team
USD 320.71 food
USD 246.70 transportation
USD 11,101.44 party
USD 1,233.49 cheese and wine
USD 9,867.94 conference dinner
USD 493.40 bus
USD 493.40 drink
USD 8,881.15 food
USD 44,268.29 roomboard
USD 34,276.99 accommodation
USD 800.00 access point
USD 32,712.23 bedrooms
USD 444.06 cleaning
USD 197.36 internet link
USD 123.35 vegan food
USD 9,991.29 food
USD 9,867.94 catering
USD 123.35 coffee and tea
USD 5,653.84 swag
USD 1,378.55 backpack
USD 1,726.89 drink cup
USD 513.13 lanyard
USD 2,035.26 t-shirt
USD 1,348.04 venue:staff
USD 19,403.83 video
USD 76.48 cable hdmi
USD 962.12 fiber
USD 6,800.00 general
USD 7,124.65 projector
USD 4,440.57 sound equipament
USD -174,762.48 incomes
USD -24.67 donation
USD -15,000.00 expected_sponsors
USD -10,000.00 gold
USD -5,000.00 silver
USD -20,000.00 registration
USD -139,737.81 sponsors
USD -11,180.67 bronze
USD -10,000.00 gold
USD -60,000.00 platinum
USD -53,634.45 silver
USD -4,922.69 supporter
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