Hello, This is an update on the DebConf19 budget since the last version that was approved by the DPL last February. In the income section, confirmed and expected sponsors were updated. We are taking now a more pessimistic approach with regard to expected sponsors: only a single new gold sponsor is being assumed (because we are in conversation with them). We will still looking for new sponsors, and every new sponsor will be happily welcome, but budget-wise we will assume that what we got so far is what we should get. A summary of the most relevant changes to the expenses section: - Bump travel bursaries from 60k to 75.5k USD (pre-approved by the DPL) - Bump video team budget from 4.5k to 6.8k USD (pre-approved by the DPL) - catering costs down by ~ 4.5k USD (we overestimated it initially) - accommodation costs down by ~ 5k USD (ditto) - several other items followed this pattern due to the reduction of expected attendees - most relevant new expenses added: - non-disposable drinking cups: ~ 1.5k USD - incidentals during the conference: 1k USD - transport of meal reiumbursements for preparation and plannig work of local team: ~ 600 USD We are in the positive by ~7k USD. Below the full budget as produced by ledger. The actual diff against the last approved version is attached, and it includes details that the summary below doesn't. ----------------8<----------------8<----------------8<----------------- USD 7,072.01 assets:SPI USD 163,042.68 expenses USD 85,500.00 bursaries USD 75,500.00 bursaries USD 10,000.00 diversity USD 756.68 child care USD 1,466.82 graphic materials USD 1,011.60 banner USD 202.32 paper USD 252.90 poster USD 1,000.00 incidentals USD 379.35 insurance USD 581.67 local team USD 328.77 food USD 252.90 transportation USD 11,380.48 party USD 1,264.50 cheese and wine USD 10,115.98 conference dinner USD 505.80 bus USD 505.80 drink USD 9,104.38 food USD 44,485.02 roomboard USD 34,318.46 accommodation USD 33,534.47 bedrooms USD 455.22 cleaning USD 202.32 internet link USD 126.45 vegan food USD 10,166.56 food USD 10,115.98 catering USD 50.58 coffee and tea USD 7,985.55 swag USD 2,022.18 backpack USD 2,971.57 havaianas USD 526.03 lanyard USD 2,465.77 t-shirt USD 1,264.50 travel costs for invited speaker USD 1,381.92 venue:staff USD 6,860.70 video USD 60.70 cable hdmi USD 6,800.00 general USD -170,114.69 incomes USD -25.29 donation USD -10,000.00 expected_sponsors:gold USD -20,000.00 registration USD -140,089.40 sponsors USD -11,310.89 bronze USD -10,000.00 gold USD -60,000.00 platinum USD -53,851.48 silver USD -4,927.03 supporter -------------------- 0 ----------------8<----------------8<----------------8<-----------------
diff --git a/budget/budget.ledger b/budget/budget.ledger index c5baa50..69dca0e 100644 --- a/budget/budget.ledger +++ b/budget/budget.ledger @@ -1,5 +1,8 @@ include commodities.inc include accounts.inc +account incomes:expected_sponsors:platinum +account incomes:expected_sponsors:gold +account incomes:expected_sponsors:silver 2018-10-01 Budget previsions ; For income/deficit @@ -8,54 +11,79 @@ include accounts.inc ; ; planned expenses ; ------------------------------------------------------------------------ - expenses:bursaries:bursaries 60,000.00 USD + expenses:bursaries:bursaries 75,500.00 USD expenses:bursaries:diversity 10,000.00 USD expenses:child care 2.992,00 BRL - expenses:graphic materials:banner entrance 102,22 BRL - expenses:graphic materials:banner logos 319,44 BRL - expenses:graphic materials:banner room 792,00 BRL - expenses:graphic materials:banner signs 900,00 BRL - expenses:graphic materials:poster a3 167,98 BRL + expenses:graphic materials:banner 4.000,00 BRL + expenses:graphic materials:poster 1.000,00 BRL + expenses:graphic materials:paper 800,00 BRL expenses:insurance 1.500,00 BRL + expenses:local team:computer 0,00 BRL + expenses:local team:food 1.300,00 BRL + expenses:local team:transportation 1.000,00 BRL + expenses:incidentals 1000.00 USD expenses:party:cheese and wine 5.000,00 BRL - expenses:party:conference dinner 34.260,00 BRL - expenses:roomboard:accommodation:bedrooms 150.960,00 BRL + expenses:party:conference dinner:food 36.000,00 BRL + expenses:party:conference dinner:drink 2.000,00 BRL + expenses:party:conference dinner:bus 2.000,00 BRL + expenses:roomboard:accommodation:access point 0,00 BRL + expenses:roomboard:accommodation:bedrooms 132.600,00 BRL expenses:roomboard:accommodation:cleaning 1.800,00 BRL + expenses:roomboard:accommodation:internet link 800,00 BRL expenses:roomboard:accommodation:vegan food 500,00 BRL ;expenses:roomboard:bar beer 0,00 BRL - expenses:roomboard:food:catering 58.000,00 BRL + expenses:roomboard:food:catering 40.000,00 BRL expenses:roomboard:food:coffee and tea 200,00 BRL - expenses:swag:backpack 9.995,00 BRL + expenses:swag:backpack 7.996,00 BRL ;expenses:swag:badge paper 0,00 BRL - ;expenses:swag:drink cup 7.5000,00 BRL + ;expenses:swag:drink cup 6.000,00 BRL expenses:swag:havaianas 11.750,00 BRL - expenses:swag:lanyard 2.600,00 BRL + expenses:swag:lanyard 2.080,00 BRL expenses:swag:t-shirt 9.750,00 BRL - expenses:travel costs for invited speaker 15.000,00 BRL - expenses:venue:staff 2.000,00 BRL - expenses:internet link 5.000,00 BRL - expenses:video 4,500.00 USD + expenses:travel costs for invited speaker 5.000,00 BRL + ;expenses:venue:rent 0,00 BRL + expenses:venue:staff 5.464,32 BRL + expenses:video:cable hdmi 240,00 BRL + ;expenses:video:computer rental 0,00 BRL + ;expenses:video:fiber 0,00 BRL + expenses:video:general 6,800.00 USD + ;expenses:video:insurence 0,00 BRL + ;expenses:video:sound equipament 0,00 BRL ; ; confirmed sponsorships ; ------------------------------------------------------------------------ - ; Platinum := Infomaniak / Google - incomes:sponsors:platinum -40,000.00 USD - ; Gold := Collabora + ; Platinum (USD) := Infomaniak / Google / Lenovo + incomes:sponsors:platinum -60,000.00 USD + ; + ; Gold (USD) := Collabora incomes:sponsors:gold -10,000.00 USD - ; Silver := Credativ / Cumulus / WIT - incomes:sponsors:silver -15,000.00 USD - ; Bronze (BRL) := 4Linux - incomes:sponsors:bronze -7.000,00 BRL - ; Bronze (USD) := IBM - incomes:sponsors:bronze -5,000.00 USD - ; Supporter := Altus Metrum / Whitewater - incomes:sponsors:supporter -1,250.00 USD + ; + ; Silver (USD) := Credativ / Cumulus / Codethink / BFH / CIP / WIT / HRT / Canonical / Roche + incomes:sponsors:silver -45,000.00 USD + ; + ; Silver (BRL) := NHS / Rentcars + incomes:sponsors:silver -35.000,00 BRL + ; + ; Bronze (USD) := IBM / ZPE / Univention + incomes:sponsors:bronze -6,000.00 USD + ; + ; Bronze (BRL) := 4Linux / Policorp / Globo + incomes:sponsors:bronze -21.000,00 BRL + ; + ; Supporter (USD) := Altus Metrum / Whitewater / ETH Zürich / ZPE + incomes:sponsors:supporter -4,750.00 USD + ; + ; Supporter (BRL) := intnet + incomes:sponsors:supporter -700,00 BRL ; ; other incomes ; ------------------------------------------------------------------------ ; assuming approximately an average betwen DC17 and DC18: incomes:registration -20,000.00 USD - + ; + ; donation from Diolinux (not category as supporter) + incomes:donation -100,00 BRL + ; 2019-02-07 Expected sponsors ; For income/deficit ; ------------------------------------------------------------------------ @@ -63,9 +91,5 @@ include accounts.inc ; ; unconfirmed, but expected sponsorships ; ------------------------------------------------------------------------ - ; 1 more platinum sponsor - incomes:sponsors:platinum -20,000.00 USD ; 1 more gold sponsor - incomes:sponsors:gold -10,000.00 USD - ; 11 more silver sponsors (DC18 had 14, DC19 already has 3) - incomes:sponsors:silver -55,000.00 USD + incomes:expected_sponsors:gold -10,000.00 USD
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